Administrative Support Specialist Maternity Cover Hybrid Role Role Overview The Administrative Support Specialist will provide operational and administrative support to the R&D organisation, with responsibility for contractor coordination, onboarding activities, training administration, compliance support, and project administration across multiple systems and stakeholders. This role requires a highly organised individual who is comfortable managing a varied workload in a fast-paced and regulated environment. Key Responsibilities Manage contractor purchase orders and associated administrative activities Support project-related PO coordination as required Coordinate onboarding activities for contractors and new hires, including: HR coordination IT equipment requests Training scheduling Documentation management Administer and monitor training compliance activities Support CAPA and quality system administrative activities Maintain legal and compliance trackers Support contractor contract renewals and documentation tracking Provide administrative support for ongoing R&D projects Create and maintain documentation within PLM systems Coordinate team meetings, quarterly calls, and onboarding sessions Prepare and distribute routine communications and reports Preferred Experience / Skillset Strong administrative or operations coordination experience Experience working in a regulated environment (medical device, pharma, healthcare preferred but not essential) Strong organisational and multitasking skills Comfortable working across multiple systems and databases Strong communication and stakeholder management skills Competent in Microsoft Office applications, including: Outlook Excel Word PowerPoint Teams SharePoint Preferred Systems Experience Experience with any of the following would be advantageous: Oracle Agile PLM or similar PLM systems ERP systems (e.g. SAP or similar) Learning Management Systems Trackwise / Quality Management Systems For more information please forward your CV in the strictest confidence to the link provided Skills: Administration Operations Project Coordination PLM Systems QMS
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