Administrative Support Role in Engineering Department
This position is a critical part of the smooth operation of the Engineering department, providing comprehensive support and coordination services to facilitate effective communication, documentation control, and training management.
Key Responsibilities:
* Manage day-to-day administrative duties within the Engineering department to optimize workflow and departmental efficiency.
* Assist in reviewing, updating, and distributing engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
* Oversee the issuance, tracking, and retention of engineering documents, ensuring accuracy, up-to-dateness, and compliance with company policies.
* Support procurement processes by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders for timely processing.
* Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
* Coordinate meeting room bookings, requests, and logistics to support departmental activities.
* Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
Requirements:
* 1+ years of experience in the pharmaceutical or biopharmaceutical industry (preferred).
* Leaving Certificate or equivalent secondary education qualification required.
* Diploma or certificate in Engineering Technology, Quality Assurance, or Document Control (highly desirable).
* Training or certification in Quality Management Systems (e.g., ISO 9001, GMP) an advantage.
* Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Familiarity with document management systems and electronic quality management systems (eQMS).