Job Description: We are seeking a highly organized and detail-oriented Senior Administrative Support Officer to join our Engineering team. As a key member of the department, you will play a critical role in ensuring the smooth operation of our day-to-day activities.
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Duties:
* Manage administrative duties within the Engineering department, supporting engineers and management to optimize workflow and departmental efficiency.
* Assist in reviewing, updating, and distributing engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
* Oversight of the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with company's document control policies.
* Support procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
* Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
* Coordinate meeting room bookings for contractors and visitors who do not have access to the system, as well as coordinate adhoc meeting requests and logistics to support departmental activities.
* Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
Required Skills and Qualifications:
* 1+ years of experience in the pharmaceutical or biopharmaceutical industry preferred.
* Leaving Certificate (or equivalent secondary education qualification) is required.
* Diploma or certificate in Engineering Technology, Quality Assurance, or Document Controlis highly desirable.
* Training or certification in Quality Management Systems (e.g., ISO 9001, GMP) is an advantage.
* Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, Power Point).
* Familiarity with document management systems and electronic quality management systems (E QMS).
Benefits:
We offer a competitive compensation package that includes opportunities for professional growth and development.
Others:
Please feel free to contact us if you are interested in this opportunity.