Job Title: Office Support Officer
We are seeking a highly organized and efficient Administrative Officer to provide administrative support to our team in Wicklow Town.
Job Description:
The primary responsibility of the Administrative Officer is to ensure an efficient and prompt secretarial, telephone and administrative service. This includes but is not limited to:
* Managing, composing and typing correspondence, reports, minutes, memoranda.
* Screening telephone calls, recording accurate messages and forwarding to relevant staff in a timely manner.
* Receiving all callers/visitors in a courteous, efficient and confidential manner.
* Receiving, sorting and distributing incoming mail and taking responsibility for the outgoing mail on a daily basis ensuring efficiency in both respects incorporating transfer of internal mail.
* Preparing documentation, reports, notices and venues for meetings.
* Reception duties.
* Dealing with general queries.
Required Skills and Qualifications:
To be successful in this role, you will need:
* Previous administrative or clerical experience.
* Previous public sector experience is desirable.
* Experience in dealing with high volumes of emails / correspondence.
* Experience in the preparation of professional documents and presentations thereby demonstrating proficiency in use of MS Word, Excel and Power Point.
* Experience of preparation of reports within strict and often extremely tight timelines.
* Experience in scheduling.
* Experience in a role that has involved dealing with senior managers and working collaboratively with multiple senior internal and external stakeholders.
Benefits:
This is a rolling temporary contract with 35 hours per week, Monday - Friday. If you are looking for a challenging and rewarding opportunity, please do not hesitate to apply.