Job Title: Accounts Administrator - Dublin
Setting: Private Aged Care Facility
Location: Dublin
Job Type: Full-Time
Salary: Based on experience.
About the role
We are recruiting on behalf of our client for a committed and capable Accounts Administrator.
This role involves processing payments, bank reconciliations, resolving queries, and supporting with payroll administration.
Key Responsibilities
Process all supplier invoices received on date of receipt
Review the latest bank statements to ensure that the supplier payments via cheque/ Direct Debit have been posted.
Customer receipts are posted and update Pegasus for any visa card payments when made
Review supplier invoices and statements
Note any new admissions and discharges with Regional finance as part of the monthly customer invoicing process.
Issue resident statements as requested/ deal with queries
Scan all Capex invoices and forward copy to Regional Finance
Lodge any cheque/ cash receipts once a week
Obtain approval for supplier invoices processed in previous week from Director of Nursing
Fortnightly Payroll Process
Reconcile Roster to TMS clock in information, resolving anomalies
Advise of any payroll rate changes, new starters, leavers etc.
Submit reconciled payroll to outsourced provider by late pm Tuesday
Review and approve payments for accuracy, so that payment can be processed for value on Friday
Act as liaison with staff to address any payroll queries that may arise, report up to Regional Finance if you are unsure/ unable to resolve
Mid-Month
Forward Health Trust payment remittances upon receipt to Regional Finance so that they can be allocated to resident accounts
Reconcile Petty Cash/ Resident Float balances
Schedule a monthly conference call with Regional Finance to review actions/ issues/feedback/ recommendations/ process refinements etc. (standard agenda to be issued)
Reconcile payments made via the Visa Card to the monthly Visa Card statement
Beginning of Month:
Generate Resident invoices for current month
Review Debtors Ledger Report for previous month
Month End
Sales Ledger to be closed one-day post month
Email suppliers requesting statements
Purchase Ledger to be closed three days' post month end.
Note all 'late' supplier invoices for discussion with Regional Finance re accruals
General
Dealing with respites residents sending out welcome packs including financial assessment and now contract of care and also chasing up on these
Dealing with the Liaison officer along with public health nurses regarding booking in residents
Following up with recruitment agencies for staff
Support Director of Nursing in performing ad hoc duties as required
Benefits
Competitive Salary
Employee Assistance Programme
Statutory Sick Pay
PRSA Pension Fund
Free Parking
Bike to Work scheme
Refer a Friend programme
If you are a dedicated Accounts Administrator who are compassionate, positive person eager to work hard, then this is a job for you.
This is an excellent opportunity to develop or enhance your skills within a supportive environment whilst working with an experienced team of Healthcare Professionals in a diverse, multicultural environment.
For further details, please send your CV to: ******
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