We are seeking a professional Front of Office/Receptionist to be the welcoming face of our client who are a wealth management firm.
This role is pivotal in creating a positive first impression for clients and visitors, while ensuring the smooth day-to-day running of front office operations.
This is a 4 month contract, and is based fully onsite in Dublin 4
Key Responsibilities
Telephone & Visitor Management – Handle incoming calls and enquiries professionally; greet clients and visitors, ensuring meeting rooms are prepared and refreshments arranged.
Post & Courier Coordination – Manage incoming and outgoing mail, including franking, DHL, and courier services.
Meeting & Desk Bookings – Coordinate desk reservations, meeting room schedules, and parking arrangements.
Office Supplies & Facilities – Monitor and replenish kitchen and stationery supplies; maintain a tidy and welcoming reception area.
Administrative Support – Perform filing, scanning, and assist with mail merge letters and general office tasks.
Access & Security – Manage building access cards and ensure compliance with any required health and safety protocols.
Event & Hospitality Coordination – Organise catering for in-house meetings and ensure smooth execution of client-facing events.
Continuous Improvement – Deliver work to a high standard, meet deadlines, and contribute to process improvements and service excellence.
Skills, Knowledge and Expertise
Minimum 1 year experience in a receptionist or front office role, ideally within financial services or wealth management.
Relevant Business administration qualifications
Excellent communication and interpersonal skills.
Strong organizational abilities and attention to detail.
Proficient in Microsoft Office Suite and general office systems.
Professional appearance and demeanor.
Ability to multitask and remain calm under pressure.
Fluent English
About ES Talent Management
Our Talent Management solutions are people-led and expertise-driven.
We understand the importance of people within a business and work closely with our clients to ensure that their people solutions bring their business strategies to life.
Our offering is different.
The future of work is demanding a flexible and quality-driven model and we have created solutions that not only facilitate flexibility but actually foster agility, innovation and most importantly results.
We have a community of experienced, qualified and skilled professionals who we match to client assignments focussing not only on relevant skills but also on our value-added services.
We are part of the global HR-Path network, with partner companies who specialise in HR, Business & Technology Consulting, bringing in-depth knowledge of regulatory changes, evolving market trends and technology breakthroughs across our international network.