Site operations coordinator

Role Overview

The Site Administrator position is a crucial role that combines front-of-house reception, facilities coordination, and administrative support for EHS, OH, and site management.

* Reception & Front of House: Welcome visitors and manage all reception duties including phone, post, and couriers. Ensure smooth visitor access and compliance with security procedures by coordinating with building security.
* Facilities & Office Management: Act as the primary contact for facilities-related queries and liaison with contractors and landlords for maintenance and repairs. Support the EHS & Facilities Manager in ensuring compliance with purchasing and cost management processes.
* Induction & Training Support: Run the Dublin Site Induction Programme for new employees, including first-day coordination and equipment setup. Provide administrative support for compliance systems (e.g., Isotrain, LERN) and EHS training.
* Finance & Purchasing: Manage purchase requisitions, purchase orders, and goods receipts in SAP. Coordinate with Finance for vendor setup and monthly accruals.
* Health & Safety: Assist the EHS Manager with projects and maintain site health and safety standards. Update EHS signage and procedures as required.
* Events & Projects: Organize site events and support global and local wellness programs. Participate in site committees and project teams.