Role Description:
The
Executive Assistant
provides high-level administrative and organizational support to senior executives, ensuring that operations run smoothly and efficiently. Acting as a trusted partner and gatekeeper, this role requires strong discretion, excellent communication skills, and the ability to anticipate needs in a fast-paced, dynamic environment. The Executive Assistant plays a key role in enabling leadership to focus on strategic priorities by managing schedules, coordinating meetings, and overseeing administrative processes with precision and professionalism.
Key responsibilities include managing complex calendars, scheduling internal and external meetings, organizing travel arrangements, and preparing detailed itineraries and briefing materials. The Executive Assistant will draft correspondence, prepare reports and presentations, and handle confidential information with the utmost discretion. The role also involves coordinating cross-departmental communication, supporting project execution, managing expense reports, and ensuring timely follow-up on key initiatives. Acting as a liaison between executives, employees, and external stakeholders, the Executive Assistant ensures that all interactions reflect the organization's standards of excellence and professionalism.
The ideal candidate is organized, proactive, and adaptable, with exceptional attention to detail and a strong sense of initiative. They must demonstrate excellent interpersonal and problem-solving skills, the ability to manage multiple priorities, and a high degree of reliability and confidentiality. The Executive Assistant thrives in environments that demand discretion, foresight, and operational excellence, contributing to an executive's success through seamless support and coordination.
Qualifications:
* Bachelor's degree in Business Administration, Communications, or a related field.
* 5–8 years of experience in executive or senior administrative support roles.
* Proven experience managing complex calendars, meetings, and travel logistics.
* Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Teams, Zoom).
* Excellent written and verbal communication skills, with high attention to detail.
* Ability to handle confidential information with discretion and professionalism.
* Strong organizational, time management, and multitasking abilities.
* Ability to work independently while collaborating effectively across teams.
* Professional demeanor, integrity, and sound judgment in handling sensitive matters.
* Experience in preparing executive reports, presentations, or project tracking documentation is an asset.
This position offers an opportunity to work closely with senior leadership and contribute directly to the organization's strategic and operational success. As an
Executive Assistant
, you will play a central role in facilitating effective communication, maintaining organizational efficiency, and ensuring that executives are fully supported in achieving their objectives.