Operations Coordinator
Location: DUBLIN 22
Hours – full time
Our client is in operation over a decade but the management team has over 35 years in the sector of operation.
(Drainage Solutions)
What You’ll Do
They are currently seeking an Operations Coordinator to join a dynamic team to help them further streamline their operations and enhance their service delivery.
As an Operations Coordinator, you will play a crucial role in ensuring the smooth operation of scheduled works. You will be responsible for coordinating daily schedules and supporting their on the field teams. This position requires excellent organisational skills, attention to detail, and the ability to work collaboratively with various departments.
It is an office-based role with standard business hours of 8am-17:00pm and does not support hybrid working. It is also a 24/7 business so some out of business hours may be required.
Responsibilities to include but not limited to:
- Customer contact management – answering the phone and dealing with queries.
- Creating work order/job sheets and ensuring these are filled out and sent to the customer in a timely manner.
- Assist in coordinating daily operations and logistics for scheduled works.
- Liaise with clients, contractors, and internal teams to facilitate effective communication and resolve any issues.
- Maintain accurate documentation, including contracts, inductions, permits, and waste disposal certificates.
- Support the hiring and training of operational staff, ensuring compliance with safety regulations and company policies.
- Analyse operational processes and suggest improvements for increased efficiency and effectiveness.
- Employee Administration. New Hire inductions, uniforms, holiday management, timesheet management, training documentation etc.,
- Materials Management – ensuring we have the correct tools and materials in place for scheduled works
- All aspects of Office Management and Administration and potentially some finance work /invoicing.
What You’ll Bring
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite and project management software.
- Ability to work independently and as part of a team in a fast-paced environment.
- Flexibility and a positive attitude to a changing environment is a must.
- Strong administrative background is crucial for this role.
- Knowledge of drainage systems and regulations is a plus.
- Fieldmotion and Salesforce experience an advantage.
Why Join?
- Opportunities for professional development and career advancement.
- A supportive and collaborative work environment.
- Phone and Laptop
Job Type: Permanent
Employee assistance program
Flexitime
On-site parking
Note: Only applicants with existing legal rights to work in Ireland can be considered.
How to Apply:
Please send your full and up to date CV along with a cover note or email to our Multi-Sector team.
Please note at this time, applications can only be accepted from those who already hold legal right to work in Ireland and only suitable applicants may be contacted.
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