Document Control Department Manager
Location: Citywest DublinReports to: Engineering ManagerTenure: Full Time PermanentOrg: Dublin Projects – Life Sciences
Position Summary
We are currently hiring a Document Control Department Manager. The successful applicant will be experienced in managing the Document Control function of a busy design & project management office. The DC Department Manager will maintain control, tracking and timely issue of all Project Deliverables ensuring strict compliance with our internal quality systems while meeting Client requirements. The DC Manager leads a team of document controllers and collaborates closely with cross‑functional departments to support compliance, and operational excellence. The role demands strong leadership, and a deep understanding of document management standards, including ISO and GxP requirements where applicable.
Background
Extensive Document Control Experience
More than 3 years Team Management experience
Experience in a GMP Environment / Pharmaceutical Engineering an advantage
Proficiency in EDMS platforms (Asite preferable) and document lifecycle management
Knowledge of Document Retention Systems
Experienced in Document Management on large, fast paced EPCMV projects – full lifecycle from Inception to Commissioning
Experience and knowledge of ISO 9001 certification is a requirement
Advanced user of Microsoft packages, advanced Excel preferred
Excellent organizational, communication, and leadership skills
Key Responsibilities
Support all document flow needs for engineering design disciplines, Project Management and Validation Departments
Issue of Project Deliverables to Project Team & Client using Document Control System
Management of Project Deliverables on multiple projects
Vendor Expediting
Coordinate Project H/O Packages in accordance with client procedures
Conducting Internal Audits & raising corrective actions in accordance with ISO 9001 Certification
Liaising with clients, vendors and contractors to deliver completed project handover documentation to client specifications
Support Quality Audits
Attend and coordinate any external audits
Review all design deliverables ensuring compliance with the branding and version control
Attend monthly meetings with quality team
Deliver Asite training to new employees and Teams
Run regular reports on project Metrics
Meeting with your operations manager
Lead, train and mentor the document control team, fostering continuous improvement
Maintain audit‑ready documentation and support internal and external audits by providing timely access to required records
Develop KPIs and monitor team performance to drive continuous improvement
Resource Planning and allocation / DC input for Bid proposals
Qualities of Candidate
A strong collaborative leader who is highly motivated with a strong focus on detail
The ability to manage large volumes of documents across multiple projects and stakeholders
Dependable, approachable and flexible
Essential Skills
The ability to prioritize, manage time well, multitask and troubleshoot
Strong interpersonal, communication and customer service skills
Well‑versed in Microsoft Office products and EDMS systems
Other
Optional office based / hybrid position (3 days office) but can also involve working at client sites
40 hour working week from Monday to Friday
Flexible hours policy
Competitive Salary
Why Join Arcadis?
At Arcadis, we empower individuals to excel because your contributions matter. Taking a skills‑based approach, we provide opportunities for you to shape your career, maximize your impact, and grow professionally. By joining us, you’ll engage in meaningful work that drives sustainable solutions for a better planet while leaving a lasting legacy.
Our Commitment to Equality, Diversity, and Inclusion
We are dedicated to creating an environment where everyone can thrive. Through our six ED&I workstreams—Age, Disability, Faith, Gender, LGBT+, and Race—we foster innovation by bringing together diverse perspectives. Together, we strive to improve quality of life while building a more inclusive future.
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