Role Overview:
The Secretary plays a key administrative and governance role on the Board of Directors. They are responsible for ensuring the smooth operation of board activities, maintaining accurate records, and supporting good governance practices in line with legal and regulatory requirements. The Secretary works closely with the Chairperson, other board members, and management to ensure transparency, compliance, and effective communication.
Key Responsibilities:
* Prepare and circulate agendas, minutes, and relevant documentation for board meetings.
* Maintain accurate and up-to-date records of board meetings and decisions.
* Ensure compliance with legal and regulatory obligations, including filings with the Companies Registration Office (CRO).
* Maintain statutory registers and oversee the organisation’s governance documentation (e.g., constitution, policies).
* Support the recruitment and onboarding of new board members.
* Act as a point of contact for board correspondence and communications.
* Assist in organising the Annual General Meeting (AGM) and other governance-related events.
* Ensure confidentiality and proper record-keeping of sensitive organisational information.
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