We are seeking an organised and detail-oriented Contract Administrator to join our team in Kerry.
Key Responsibilities:
Order and Requisition Processing: Manage purchase orders and requisitions, process delivery dockets, and ensure accurate input into the ERP/IFS system.
Returns and Compliance: Handle returns for plant and labour to Head Office and ensure compliance with company management systems.
Correspondence and Documentation: Coordinate documentation, assist with HSQE administration, and manage communication with internal teams and clients.
Commercial Support: Assist the Commercial Team with documentation submissions, reporting, and other commercial functions.
ERP/IFS Super User: Act as a super user for the IFS system, supporting data entry, reporting, and accuracy checks.
Timesheet and Payroll Coordination: Manage weekly timesheets, liaise with site teams for changes, and submit to Finance/HR on schedule.
Data Accuracy: Verify all data for completeness and correctness before submission.
Site Pre-Planning Support: Ensure purchase orders and documentation for suppliers/subcontractors are in place weekly.
Staff Accommodation Reporting: Maintain and report staff accommodation lists weekly to Finance.
Information Reporting: Assist in reporting requirements according to the commercial calendar.
Delivery and GRN Management: Check delivery schedules, upload GRNs, verify dockets against POs, and handle damages/credit notes with suppliers.
Procurement Coordination: Liaise with procurement to ensure sufficient quantities are ordered.
Environmental Documentation: Maintain daily recording of muckaway dockets in HSQE environmental folders.
Supplier/Subcontractor Setup: Assist with gathering documentation to set up new suppliers and subcontractors.
Allocation and Record Reports: Record and circulate allocations and daily site records.
Invoice and Plant Queries: Act as liaison between site, Accounts Payable, and Plant departments for invoices, hire queries, and portal inputs.
HR Documentation and Inductions: Coordinate site inductions, absence reporting, and HR documentation.
Qualifications & Experience:
Minimum Leaving Certificate (or equivalent); third-level qualification in business or related subjects is advantageous.
Previous experience in a construction site office, contract administration, or office management role.
Excellent written and spoken English.
Strong interpersonal skills and ability to liaise with site teams, office colleagues, and clients.
Proficiency in Microsoft Office (Excel, Word, PowerPoint), including VLOOKUPs and pivot tables.
Experience with ERP systems and site reporting databases (e.g., IFS, accounting systems).
Strong attention to detail, accuracy, and ability to manage multiple tasks.
Full clean Irish/EU driver's license; site-based role with travel between sites required.
Must have legal right to work in Ireland (no sponsorship available).
Job Types: Full-time, Permanent
Pay: €27,000.00-€58,744.92 per year
Work Location: In person