Executive Assistant to CEO / C-SuiteI am currently seeking an experienced Executive Assistant on behalf of our client who are a pharmaceutical organisation based in Galway. This is a senior-level coordination role offering exposure to strategic projects, cross-functional initiatives and executive decision-making. The ideal person is organised, proactive and thrives in a fast-paced environment.About YouYou bring strong judgement, excellent organisation and the confidence to manage high-level responsibilities independently. You enjoy taking ownership, staying a step ahead and supporting leaders who move quickly.Key ResponsibilitiesExecutive SupportManage the CEO's daily schedule, long-term calendar planning and prioritisation to ensure efficient use of time.Prepare correspondence, reports, presentations, briefing documents and meeting minutes.Screen and direct calls, manage incoming communications and handle confidential information with discretion.Coordinate conference calls, internal and external meetings, and visitor arrangements.Board & GovernancePrepare monthly Board meeting agendas and complete board packs.Attend Board meetings to record minutes and follow up on action items with relevant stakeholders.Provide administrative support to the Board of Directors when required.Project & Operational SupportAssist with planning and coordination of strategic initiatives across transformation, operations and organisational development.Conduct research, gather information and support executives with ad-hoc projects.Monitor project timelines, ensuring deadlines and deliverables are met.Format materials for internal and external communication, including reports, emails and presentations.Travel & LogisticsCoordinate international travel, itineraries, visas, bookings and related logistics.Work closely with the company travel provider to ensure smooth arrangements.Prepare detailed travel packs and ensure all documentation is ready ahead of time.Administration & Follow-ThroughManage expenses, credit card reconciliations and administrative records for the CEO.Distribute correspondence and post, ensuring information flows efficiently.Track actions and commitments, ensuring nothing is missed and all matters progress to completion.Anticipate upcoming needs, identify potential scheduling or operational issues and resolve them proactively.You'll Need:10+ years' experience as an Executive Assistant, PA or similar role in a corporate environment.Strong attention to detail and consistently high accuracy.Ability to work with discretion, confidentiality and professional maturity.Excellent written and verbal communication skills.Strong problem-solving ability and a proactive mindset.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Bachelor's degree in business, management or related field preferred.Please apply today if you are interested or contact (email protected) for more info.