Job SummaryCompany: Festival Republic (EP Republic Ltd.)Event: Electric PicnicLocation: Portview House, Thorncastle Street, DublinReports to: Event ManagerWorking Hours: Full time. Additional hours and weekend work will be required throughout the festival season.Contract type: PermanentRole DescriptionThe role provides administrative support to the Event Manager and is a key part of the planning team for the Event. The main aim of the role is to assist in ensuring due diligence when costing, booking, and managing all infrastructure and contractors.What The Role IncludesPreparation of specifications for all infrastructure. This would include trakway, big tops, marquees, fencing, barriers, furniture, toilets, showers, plant and machinery, vehicles, cleaning and waste management, radios, telephones, IT, catering, décor, signage, power, water, office equipment etc.Negotiating and agreeing best prices for each contract using agreed rates under group buying deals where applicable, raising purchase orders and liaising with accounts over payment schedules. Keeping track of whether all purchase orders have come back approved and sending out business T&Cs.Accounts queries – checking purchase orders, details of payments and agreed terms, investigating problems.Collating and booking all contractors', sponsors, bars & traders and staff requirements onsite as required.Raising invoice requisition forms for rechargesEnsuring the production schedule up to date throughout the planning process and ensuring all contractors and staff arrival and departure details are included on itEnsuring all plant and vehicles are correctly insured and dealing with any insurance claims post show.Assessing and booking onsite and offsite accommodationReconciliation of missing equipment, damaged vehicles and plant post-showThe collection of contractor debriefs and the creation of the Event Improvement Plan.Managing the onsite Production OfficeWho You AreCompetencies / Skills / Knowledge / ExperienceEssentialAptitude for detailed working with a high level of accuracyJoined up thinking.Ability to prioritise and meet deadlines.Working under pressure / in a pressurised environmentExceptional organisational and administrative skillsExcellent communication skillsAnalytical skillsAttention to detail.BehavioursThe following attributes determine how the role will be carried out and are required to be a success:Using initiative and a proactive approach to problem-solvingLevel-headednessEqual OpportunitiesWe are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.The CompanyFestival Republic is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.APPLICATION DEADLINE: Sunday 19th October 2025.We reserve the right to close applications at any time so encourage early application where possible.FestivalRepublic