Role: Document Controller
Location: Regional Office, Ballincollig, Co. Cork
Type: Permanent
The Role & Candidate:
Controlling company and project documentation
Following and improving document control procedures
Ensuring all documentation meets formal requirements and required standards.
Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
Producing document progress reports for senior managers
Conducting regular reviews and document audits
Using computers to organise and distribute documents within a company.
Helping in the planning stages of a specific project
Ensure documents are shared at key times to facilitate timely project completion.
Knowledge, Skills, and Experience:
Proven experience of implementing or using existing web-based information management systems.
Qualification in or previous experience of Information Management, Office Administration or similar field is desirable though not essential as training will be provided to the right individual.
5 years minimum experience in Documentation or Information management, ideally within the construction industry.
Previous experience of implementing and managing cloud-based document management systems is preferable.
Primary Duties and Responsibilities:
Implementation of new changes to the document management system across the Glanua Ireland business.
Distribution of project documentation received from external sources to the relevant team members.
Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint as our primary document management systems.
Undertake all document management tasks – maintaining an audit trail for incoming documentation.
Ensure all outgoing information is controlled and traceable.
Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained.
Report to project teams on non-compliance to company procedures
Engage with Project Teams to provide upskilling and training on our BIM 360 document management system.
Liaising with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions.
Provide brief status reports to synopsize projects progress.
Ensure the timely, accurate and efficient distribution of information in order to maintain the agreed construction programme and deliver our client requirements.
Maintain confidentiality around sensitive documentation.
What we offer you:
The opportunity to join an ambitious and growing organisation.
Competitive base salary and pension
Monday to Friday working week, finishing early on Fridays.
22 days annual leave plus ten bank holidays.
A company laptop.
Access to EAP – 24/7, 365 days confidential employee counselling service, free for employees and their families.
Glanua Limited is an equal opportunities employer.
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