Job Title: Research Coordinator Department: Office of the Deputy Vice Chancellor for Academic Affairs (DVCAA) Reporting to: RCSI Director of Education Location: SSG Contract/Duration: 30 months (2.5 years) Closing Date: 15th February **** RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health.
Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported.
We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health".
We seek candidates whose experience to date has prepared them to contribute to our commitment to the "Race Equality Action Plan *********" at RCSI.
Our students come from all walks of life and so do we.
We hire great people from a wide variety of backgrounds.
This makes our university stronger and ensures we hire the best talent.
Innovating for a Healthier Future ********* is RCSI's new five-year strategic plan.
Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all.
The strategy unites the RCSI community in supporting the UN Sustainable Development Goals - with a particular focus on Goal 3, which targets good health and well-being.
For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings.
We are proud that RCSI ranks first in the world for "Good Health and Well-being" in the Times Higher Education #SDG #SDG Impact Rankings ****.
This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health.
In ****, RCSI was delighted to be named one of the Sunday Times Best Places to Work in Ireland.
At RCSI, our core values of Respect, Collaboration, Scholarship, and Innovation are at the heart of everything we do.
We are committed to creating an inclusive and supportive environment where every colleague is valued and empowered to thrive.
Our dedication to these values ensures that we foster a culture of mutual respect, open collaboration, continuous learning, and innovative thinking.
Join us at RCSI, where your contributions will be recognised, and you will be part of a dynamic team making a real impact on global health.
About Our Research RCSI recognises that excellence in research is critical to the quality of its educational activities, its credibility, and, overall, to its mission to enhance human health.
RCSI's research strategy aims to build upon its strength in translational biomedical and clinical research to deliver transformational, high impact changes in health care.
Targeting both Irish national and EU funding, along with increased collaboration with industry, is a major part of the RCSI research strategy.
Forging increased collaboration between RCSI PIs and industry is of critical importance to achieving success in this area.
RCSI is also committed to provide its researchers with the supports and developmental opportunities to enable them to continuously grow and support their overall career development.
Summary of Post This is a broad and dynamic role that provides high-level, proactive support to senior, highly experienced researchers who are also prominent academics holding key leadership positions within the university, namely the RCSI University of Medicine and Health Sciences Director of Education, and the Deputy Vice Chancellor of Academic Affairs.
These individuals lead complex, high-impact research programmes alongside significant strategic and governance responsibilities, making this role critical to enabling their success.
The Research Coordinator will act as a trusted partner, ensuring that administrative, financial, and operational aspects of research projects run smoothly, freeing the DVCAA and the Director of Education to focus on advancing the university's academic priorities.
This is a unique opportunity to gain insights into the management of world class lab-based scientific research and practice-based qualitative studies.
Working in conjunction with both research and professional colleagues the post holder will ensure the smooth operation of award registrations and act as a key liaison with other units in the University, e.g., Schools, Finance, and the Office of Research and Innovation.
They will undertake planning and administrative work as required to progress these activities, while also contributing to the smooth operation of the wider DVCAA Office team.
The role will also involve collaborating with the wider research teams to support grant applications, publication submissions, and other activities essential to the success of a high performing research environment.
This requires exceptional organisational skills, discretion, and the ability to anticipate needs, manage competing priorities, and deliver under pressure in a fast-paced environment.
The role also involves liaising with internal and external stakeholders, coordinating with funding bodies, and supporting collaborations with industry, all while maintaining the highest standards of professionalism and responsiveness.
Specifically, the duties of the post are: Overseeing RCSI administrative functions related to project grants using the RCSI RIMS system, including but not limited to raising purchase orders for study materials and completing recruitment forms for research staff and postgraduate students in support of the active research programmes of the RCSI Director of Education and the Deputy Vice Chancellor of Academic Affairs (DVCAA) Monitoring day-to-day research budgets and assisting in preparing/submitting technical and financial reports to various funding agencies including but not limited to Research Ireland, Enterprise Ireland, HEA....
Organising and co-ordinating research meetings, conferences, and journal clubs Organising, and maintaining records of outreach and public engagement activities (including engagement with Communications Department and media as required) Working closely with the finance team, manage the budget for the DVCAA and DoE research portfolios and be a key contact for the processing of finance transactions through Agresso and ad hoc invoicing.
Provide regular and timely financial reports and tracking of costs to the DVCAA and DoE.
Assisting in the writing and submission of grant applications Assisting in the preparation of press releases and disseminating research highlights and other relevant news (e.g. project publications) on various social media platforms.
Support the management and reporting on programme and project plans and deliverable relating to the operation and research activities, including tracking and reporting of programme deliverable and milestones.
Produce high-quality documents, reports, presentations, and publications, including providing inputs into preparation of papers, reports and presentations, proofing or redrafting as required.
Support the coordination and preparation of annual reports to funding bodies and other reports as required.
Building and maintaining strong relationships with stakeholders and relevant industry partners for collaborations Provide research guidance to other members of the research team Qualifications - (Essential): Administrative experience Knowledge & Experience - (Essential): Self-starter with the ability to work and operate effectively as part of a team Strong evidence of ability to meet deadlines Excellent communication skills (verbal and written) Excellent IT (Knowledge of MS Office suite) and report-writing skills Pro-active approach to work, with the ability to anticipate and resolve potential problems in advance Keen attention to detail Flexibility i.e. ability to work flexibly within a busy environment, shifting focus when required Knowledge & Experience - (Desirable): Knowledge of the national/international research funding landscape and experience working with grants and research funders is desirable Knowledge of relevant academic structures and the Higher Education sector.
Data analysis expertise would be desirable Experience working in a research management role (or similar) in a Higher Education environment.
Familiarity with funding agency platforms e.g. RI SESAME Experience of research project budgetary and financial management Familiarity with a research laboratory and / or qualitative research environment We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application - we'd love to hear from you.
Application Process Please apply online through the RCSI careers portal on the closing date with your CV and cover letter.
Click here to read our Recruitment and Selection Policy for Researcher.
Informal Enquiries: Informal enquiries are invited in the first instance through Mark O'Dea, Human Resources Department ( ).
All applications for this post must be made through the career's webpage Mark can arrange for relevant queries to be addressed by the hiring manager.
Please note that we do not accept CVs directly.
Garda vetting and occupational health review may be required for this role, depending on the nature of the duties and responsibilities.
Further information will be provided during the recruitment process.
Eligibility to Work in Ireland Please note that we are unable to offer visa sponsorship for this role.
Applicants must have unrestricted right to work in Ireland.
Employee Benefits At RCSI, we help care for our people so they can focus on our mission to Educate, nurture and discover for the benefit of human health.
RCSI truly goes above and beyond to support its employees, ensuring they have everything they need to thrive both personally and professionally.
Here's a glimpse of the fantastic benefits available: Health and Wellbeing Our Inspire Programme promotes the importance of taking care of both our general health and mental health.
Inspire manages the Employee Assistance Programme (EAP) offered through SpectrumLife.
Past events held by Inspire have included, workshops on mindfulness practices, yoga, nutritional advice, financial advice on mortgages, pensions & health insurance from leading experts, fitness challenges, baking competitions, weight loss programmes, annual flu vaccination campaign and many more.
You can also enjoy access to an onsite gym for just €10 per month.
Work -Life Balance Maintaining a healthy work-life balance is crucial for fostering employee well-being, productivity, and overall satisfaction.
At RCSI, we offer flexible working arrangements, study leave, and career breaks.
In addition to 20 days of annual leave, employees receive an extra 6.5 days of university privilege days, which occur annually around the Christmas and Easter breaks.
Family Benefits RCSI offers enhanced family leave to our working parents with fully paid Maternity, Adoptive, Paternity and Surrogacy Leave.
We also offer the first two weeks of Parents leave fully paid for, as well as the option to take Parental Leave until your child is 18 years old.
We provide access to Platform 55, a new Parents Platform to support staff before, during, and after becoming a parent.
We also offer flexible working, discounted Giraffe crche services of up to 20% and a Parents and Carers' Network.
Financial Security Benefit from automatic enrolment in a pension scheme with Willis Towers Watson with the employer contributions increasing with your length of service, Death in Service of up to 4 times your salary, long-term illness and disability income replacement, and free advice on health, motor, and home insurance.
Discounted Services Avail of discounted GP services, Taxsaver commuter tickets, the BiketoWork scheme, free eye tests at the National Optometry Centre, and discounted parking at St. Stephen's Green/RCSI car park.
Recognition: At RCSI, we value and recognise the contributions of our staff through various awards and events, such as Long Service recognition, the Vice Chancellor Staff Awards, and through Research Day.
Professional Growth: RCSI's Staff Learning and Development is committed to providing colleagues with opportunities and support to help them reach their full potential and thrive at work.
Offerings include a comprehensive programme of staff training, management and leadership development, mentoring, coaching and funding support for further study.
Staff Networks: Additionally, we support a range of staff networks, including the Women's Network, Postdoctoral Staff Network, Parents & Carers' Network, Project Manager's Network, LGBTI+ Network, Age Friendly Network etc.
These networks help RCSI to foster a sense of community and inclusivity.
Sports and Social Club: Engage in a variety of activities such as Yoga, Pilates and a variety of different Fitness classes.
Enjoy social evenings, Book Clubs, Summer BBQs and one-off events like the Taste of Dublin, Bloom, Dublin Horse Show and Dublin Zoo.
We also have a variety of discount tickets for shows and events through the year.
Note: This job description may be subject to change to reflect the evolving requirements of the Department and RCSI.
Similar vacancies that arise in the next 6 months may be filled from the pool of applicants that apply for this position.
RCSI is proud to be an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their gender, civil status, family status, sexual orientation, religion, age, disability or race.
RCSI is committed to embedding equality, diversity and inclusion (EDI) across everything we do.
This ensures we can all work and learn in an environment defined by dignity and respect.
Eligibility to work in Ireland is a requirement of this role, Proof of eligibility documentation will be required at a later date.
Under limited and specific circumstances (research/ specialist roles) RCSI may be in a position to seek a hosting agreement and/or work permits.
Employees are required to undertake 6 months service in their current role before applying for other internal opportunities, unless agreed in advance by the SMT representative