We are recruiting for our lovely Nursing Home in Castlebellingham, Co. Louth.
The role includes Reception duties, as well as Finance and HR Administration duties, working with the management team to ensure an effective administrative service is provided to the Home. The responsibilities include:
* Issue job descriptions
* Monitor visa/work permits
* Maintain attendance records of all absences
* Update staff training matrix and highlight deficiencies in mandatory training
* HR duties as agreed with HR Manager/Director
* Create and maintain staff files
* Handle correspondence regarding recruitment and investigations
Assist with Resident Requirements when needed, including:
* Ensuring Contracts of Care and Guarantees are signed and accurate (within 4 weeks)
* Resident Register Maintenance
* Occupancy Reports
* Communicate with relevant authorities regarding admission, charges, discharge, or death
* Create and maintain resident files
* Correspondence as requested by DON/ADON/CNM/RN
* Post brochures to prospective clients and ensure the Home brochure has up-to-date information
* Stock taking
Manage Reception, including:
* Oversee the reception area to ensure effective communication and maintain a professional image
* Ensure all certificates in reception are up to date
* Supervise maintenance of office equipment
* Greet visitors, answer and disseminate calls, open and distribute mail
* Organise large mailings and coordinate meetings for senior staff
* Update spreadsheets and perform other administrative duties as needed
* Maintain supplier and contractor contracts
Assist with Finance responsibilities, such as:
* Processing credit purchase invoices
* Producing purchase orders
* Managing client accounts and petty cash
* Occupancy reports and assisting with monthly management accounts
* Monitoring budgets and liaising with funders and families regarding billing and queries
* Stock taking and ensuring rebates/refunds are received timely
* Preparing information for payroll
Skills required include good planning and organisational skills, time management, high-quality customer service, strong communication and writing skills, computer literacy, professional appearance, ability to multitask, and teamwork. The role involves taking on new responsibilities as required and performing receptionist and administrative duties.
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