Are you looking for a 4 day role where you can use your Office Management skills?We are currently hiring a Office Manager / PA to join our client based in Dublin 2.
This role is based fully onsite, 30 hours per working and working a Monday to Thursday week.
Key Responsibilities:
- Acting as a Personal Assistant to senior management
- Providing comprehensive office administration support across all teams.
- Serving as the primary point of contact for facilities and building management, addressing maintenance needs, ensuring adherence to health and safety regulations, managing alarm and access systems, and liaising with the Managing Agent and contractors
- Overseeing the procurement of local office supplies.
- Collaborating with the IT department to facilitate seamless IT operations and equipment provision.
- Managing the organisation and planning of internal and external events, projects, and meetings.
- Assisting the HR function with employee onboarding and offboarding processes, as well as other local HR-related tasks.
- Preparing materials for board and general meetings, including packs and reports.
- Attending meetings to take detailed minutes.
- Maintaining organised document control, including file management and postal services.
- Managing the recording and reconciliation of company credit card receipts.
- Reconciling both creditor and debtor accounts.
- Providing support during the annual financial audit..
- Undertaking any other ad hoc duties as required to support the smooth operation of the office.
Key Requirements:
- Proven experience in an office management capacity, ideally within a small-to-medium sized organisation.
- Demonstrable PA/EA skills with a track record of supporting management teams up to a senior level.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience in the planning and coordination of various events.
- Familiarity with basic bookkeeping and accounting principles.
- Full working authorisation in Ireland
If you are interested in hearing more about this great opportunity, then don't hesitate to apply today.