Executive Assistant - UPMC Aut Even -Kilkenny
Location: Aut Even Hospital
Job type: Fixed Term
Overview of role:
The Executive Assistant role will work closely with their appointed C-Suite executive member/s. The position combines traditional PA duties with project, quality & administration support. The Executive Assistant has full administrative ownership of managing schedules, communications, and various organisational tasks to ensure efficient operations.
Primary Duties and Responsibilities:
Duties and
Responsibilities
Main
Duties: Manage the C-Suites diary, scheduling, and travel arrangements.
Prepare briefing materials, agendas, and follow-up actions for meetings.
Act as a gatekeeper for communications, ensuring prioritisation and confidentiality.
Coordinate board-level communication and arrangements.
Assist with cross-functional projects and executive communications.
Act as a first point of contact for internal and external stakeholders, ensuring a professional and seamless experience.
Produce exceptional quality documents, presentations, reports, and correspondence as required.
Liaise with internal and external stakeholders professionally and effectively.
Support, where necessary, any complex travel or transportation for the executive team.
Prepare reports, presentations and meeting materials.
Coordinate events, meetings and logistics.
To exercise discretion and maintain confidentiality at all times.
Quality & Audit:
Participate as required in audit and research activity within the field, promoting a positive attitude towards the implementation of evidence- based practice.
Undertake research/ audit as necessary, critically analyse and provide written reports of the same.
Participate in local audits in preparation for annual accreditation.
Work closely with the Quality and Patient Safety team, ensuring the department is meeting accreditation standards at all times.
Qualifications & Experience:
Education
Requirements
Eligible Criteria: The
Post holder must hold the following to fulfil the requirements of this post:
5+ years of general administration experience.
Strong attention to detail.
Strong organisation skills.
Possess excellent interpersonal skills and the ability to communicate effectively with C-Suite management, consultants, staff, patients, public and outside agencies.
Ability to work as part of team and own initiative.
Time management skills.
Thrives under pressure and maintains composure in a fast-paced environment.
Anticipates needs and solves problems before they arise.
Proficient in Microsoft Office Suite and collaboration tools such as Slack. Interested and an early adopter of AI efficiency tools.
Desirable
Experience in a hospital setting
5+ years' experience working within a healthcare environment
Equal
Opportunity Statement and Benefits
UPMC is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment
for all employees.
At UPMC we provide a total rewards program
that is not only market competitive, but fair and provides growth opportunities
for all our colleagues.
Compensation – Competitive pay for the work employees do – base pay, performance related pay
and premium pay where applicable.
Benefits –
Fully paid maternity and paternity leave for new parents. Competitive Pension
Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover
for all employees up to the age of 66.
Performance and Recognition – Rewards for performance that supports the goals and mission of
UPMC through our annual ACES programme.
Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Flexible
working opportunities to support you to work around external family
commitments.
Development
and Career Opportunities – Opportunities for each employee to reach
their career goals through continued learning and/or advancement.
About
UPMC
UPMC is a renowned multinational academic medical
centre committed to delivering people-focused care that's close to home.
Headquartered in Pittsburgh and affiliated with the University of Pittsburgh
Schools of the Health Sciences, UPMC shapes the future of health through
clinical and technological innovation, research and education.
UPMC expands its expertise globally, bringing world-class care across
continents through its UPMC International division — an owned and operated
network of hospitals and ambulatory care centres in Italy, Ireland and
Croatia. UPMC International brings new access to the signature specialty
services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to
more people in more places around the world.
In Ireland UPMC has provided high-quality healthcare in the South East since
2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital in
Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in
Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at
the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy
locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across
UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and
Mayo. UPMC has also established a nationwide Concussion Network. UPMC's
Global Technology Operation Centre is based in Kilkenny.