Join to apply for the Receptionist Admin role at DNG Maxwell Heaslip & Leonard
We are looking for an enthusiastic individual to join our busy team in a support role. DNG Maxwell Heaslip & Leonard are a leading provider of property services in Galway city and county, dealing in Residential & Commercial sales, Valuations, and Residential Lettings. Due to our expanding business, we are looking for a Receptionist/Administrator to join our team.
If you are highly motivated and organized, we want you to join our team to assist in the provision of the following services:
1. Managing a busy front office reception desk
2. Managing a diary system and creating appointments for agents
3. File management: creating, updating, and maintaining files both hard and soft copies
4. Assisting in the administrative activities required in completing valuation reports
5. Daily inputting and management of properties on our CRM system
6. Answering telephone queries and directing customers to the appropriate team
7. Dealing with day-to-day rental queries from tenants and liaising with workmen as necessary
8. Preparation of various correspondence to vendors, purchasers, solicitors as necessary
9. Uploading and updating property websites to ensure information is current
10. Dealing with day-to-day customer queries
11. Maintaining archive of files and updating same
12. Providing administrative support to all teams as required
Candidates should have excellent time management and interpersonal skills, a pleasant demeanor, and strong computer skills, specifically in Word, Excel, and PowerPoint. Previous experience with databases or CRM packages is an advantage but not essential. Minimum 1-2 years of experience in an office environment is required. Must be fluent in English.
Salary is negotiable. This is a permanent position following a successful probationary period.
Skills
* Answering Phones
* Receptionist Duties
* Maintaining Reception Area
* Office Administration
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
Industries
* Administrative and Support Services
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