PURCHASING & STOCK ADMINISTRATOR Reports to:Operations Manager Coen Steel is a leading steel distributor and manufacturer with a history of commitment to excellence and innovation.
We source and distribute premium standard and specialised steels to all industry sectors across the island of Ireland and the UK.
Reporting to the Operations Manager, we are seeking a detail oriented and organised Purchasing & Stock Administrator who is focused on delivering outstanding service to internal and external stakeholder across the organisation.
Duties & Responsibilities Responsible for raising and processing all purchase orders for stock items in line with company procedures Liaise with suppliers regarding order confirmations, delivery times, Bill of lading, invoicing, mill certs and any related queries and documentation, ensuring all are received in a timely manner Monitor and track order acknowledgements and delivery schedules, providing the Operations Manager with timely updates on any changes to planned delivery dates Support supplier onboarding and documentation where required Complete the timely receipting in of all stock across the stock locations within Coen Steel, ensuring all required paperwork is received and in line with the approved purchase order Ensure all direct costs and overheads are correctly applied to the cost of goods for receipted items Complete weekly stock reconciliation for all stock holding locations, liaising with the ports to ensure accuracy and resolving any variances in timely manner.
Responsible for raising sales invoices for direct to customer shipments from the ports Management of customs clearance documentation for non- EU purchases, liaising with suppliers and clearing agents to ensure regulatory requirements are adhered to Ensure mill certificates are received and filled in a timely manner, liaising with suppliers to ensure all documentation is provided and reconciled to the bill of lading Support the Operations Manager with the recording and reconciliation of all transport invoices and uploading of supporting PODs Raising purchase invoices for non-stock items as required Support the annual stock take process for all stock locations Support the ISO**** audits and the annual finance audits, obtaining requested documentation and assisting with any purchasing relating queries Identify opportunities for continuous improvement and work with the Operations Manager to deliver the improvements Complete administrative tasks such as paperless filing, document control, maintaining records and assisting with inbound calls Requirements Minimum 3 years of experience in purchasing and stock control Proficient using ERP/MRP systems and Microsoft Office (Excel, Word, Outlook).
Strong analytical and organisational skills Proven track record of delivering exceptional customer service to suppliers, customers and internal stakeholders Attributes A team player who will function with the whole team in mind, the common goal of all personnel within our company is to succeed in being the best that we can be.
Excellent attention to detail with high accuracy in data entry.
Ability to multitask and work in a fast-paced environment.
Exceptional communication skills, with a focus on delivering a high level of service to internal and external stakeholders.
Demonstrates a can do attitude.