Job Title: Procurement Specialist - Process Excellence
Job Summary:
We are seeking a skilled Procurement Specialist to join our team. The successful candidate will be responsible for supporting key procurement operations activities and overseeing the operational aspects of our procurement process.
Key Responsibilities:
* Centralization & Standardization: Support migration of site sourcing & category management tactical activities to centralized Procurement Operations.
* Support Stabilization & Process excellence Definition for PTP.
* Purchase Order Management:
1. Administer all activities related to PO requisition process and ensure policy and procedure compliance.
2. Review, generate, convert, and send accurate and timely purchase orders to designated suppliers in compliance with procurement procedures and global contracts.
3. Monitor and update open purchase orders regularly to reflect any changes or adjustments.
4. Coordinate & deliver training sessions to Requisitioner.
* Exception handling & Goods/Service Entry Receipts (SER) Management:
1. Closely working with the accounts payable team in reducing the exceptions.
2. Address and resolve queries related to purchase orders.
3. Collaborate with internal stakeholders to resolve any discrepancies or issues related to invoices and purchase orders.
4. Manage and resolve queries related to goods or service entry receipts, ensuring accurate documentation and timely processing.
* Master Data - Information Records Update:
1. Regularly update system information records to maintain accurate and up-to-date supplier pricing and other information.
2. Ensure that all changes and updates comply with company policies and regulatory requirements.
* Approved Supplier List (ASL) Management:
1. Facilitate the onboarding of new suppliers, ensuring all necessary documentation and compliance requirements are met.
2. Manage changes and updates to the Approved Supplier List, maintaining clear and updated records.
* Data & Analytics, Reporting and Documentation:
1. Closely works with PTP Sr Analyst to support Global Strategic Sourcing of reporting systems such as SAP, Power BI, SharePoint, WD App and continuously improve end-to-end processes.
2. Prepare and maintain comprehensive documentation related to procurement operations, ensuring all records are accurate and up to date.
3. Generate regular reports on procurement activities, including purchase order status, supplier performance, and any relevant metrics as required.
* Compliance and Process Improvement:
1. Ensure adherence to procurement policies, procedures, and regulatory guidelines.
2. Identify opportunities for process improvements and actively contribute to the development and implementation of best practices in procurement operations.
* Other duties as assigned.
Requirements:
* Degree in Procurement, Supply Chain, Manufacturing, Engineering, Finance, or related field.
* 3 years related business experience required.
Preferred Qualifications:
* SAP Experience or other major ERP.
* Six Sigma knowledge preferred.
* Medical device manufacturing experience preferred.
* Certification from the Institute of Supply Management (C.P.M.), Project Management or similar experience.
Benefits:
* Able to work in a highly technical & regulated industry.
* Must have great interpersonal, communication, and presentation skills, both written and oral.
* Strong skills in Microsoft Office, PowerPoint, and MS Project programs.
* Must have good analytical and problem-solving skills to adequately analyze and interpret complex business situations.
* Ability to prioritize and manage multiple tasks simultaneously to meet deadlines.
* Must be self-motivated and the ability to influence, motivate and mentor others and be able to work with little or no supervision.
* Strong in attention to detail, time management, versatility and hold accountability.
* Must possess the ability to effectively communicate at all levels of the organization.