Project administrator

Project Administrator
Location: Cork, IE
Company: Alstom
Appointment Basis: Permanent
Apply by: 25/6/26
Salary + Benefits: €35,000 p.a.
At Alstom, we understand transport networks and what moves people. From high‑speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 86,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Overview
We are looking for a highly organised and detail‑driven Project Administrator / Document Controller who can apply strong coordination, documentation, and digital skills to support effective project delivery. The role requires the ability to manage project information accurately, support reporting and financial processes, and uphold document control standards across the project lifecycle.
Key Responsibilities
Project Administration

Apply strong organisational and coordination skills to support project managers and wider teams.
Prepare and structure meeting agendas, capture actions, and maintain accurate meeting records.
Produce clear project reports, presentations, and documentation using digital tools.
Support project scheduling activities through effective planning and task follow‑up.

Document Control

Manage the full lifecycle of project documents using structured document control processes.
Ensure accuracy, version control, and compliance with company document management standards.
Maintain accessible, well‑organised document repositories for internal and external stakeholders.
Track document updates and maintain accurate document registers.
Support audit activities by ensuring documentation is current, complete, and compliant.
Apply strong administrative skills to support purchase order processing, invoice coordination, and cost tracking.
Monitor and record project‑related expenses.
Support travel and expense processes in line with company guidelines.

Systems & Tools

Maintain accurate documentation and project information within company systems.

Confidently use project and finance tools such as:

SAP / GSI
Inspire
Concur

Key Skills & Capabilities

Ability to perform project administration or document control tasks within structured processes.
Strong organisational and administrative capability with a high level of accuracy.
Ability to coordinate multiple tasks and deadlines in a dynamic project environment.
Clear and confident communication skills with the ability to engage stakeholders effectively.
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Proficiency using SAP / GSI for project or finance processes.
Familiarity with Inspire document management systems.
Capability to use Concur for expense management.
Ability to support large or complex programmes using structured reporting and documentation practices.

Personal Attributes

Highly organised with a methodical approach to tasks.
Strong attention to detail and accuracy in all work.
Proactive and able to work independently when required.
Collaborative team contributor who builds positive working relationships.
Professional, reliable, and committed to delivering high‑quality support.

Equal Opportunity Statement
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.
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