Position:
Executive Assistant to VP
Location:
On-site, East Galway
Salary:
€45,000 - €55,000 plus benefits
Hours:
9.00am to 17:30pm Monday to Thursday, 9.00am to *****pm on Fridays
Our agency is recruiting an Executive Assistant to VP for our client in East Galway.
Your future job responsibilities:
Support the VP in managing their calendar and prioritizing strategic meetings.
Organize and coordinate meetings, take minutes, track actions, and follow up with stakeholders.
Manage business travel arrangements (bookings, itineraries, logistics) in collaboration with a dedicated travel agency.
Monitor project marketing budgets, provide basic financial reporting, and coordinate with vendors.
Draft and distribute clear, structured communications to teams and international stakeholders.
Centralize and relay the VP's requests to teams, ensure cross-functional coordination and timely delivery.
Ensure smooth information flow and message consistency across the organization.
The Ideal Profile:
Proven experience (minimum 3 to 5 years) as an Executive Assistant or Personal Assistant, ideally in an international environment but this is not essential.
Excellent organizational skills, attention to detail, and ability to prioritize.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaborative tools.
Excellent written and verbal communication skills in English (French is a plus but this is not essential)
Discretion, confidentiality, and ability to work with diverse and multicultural stakeholders
Ability to manage multiple tasks simultaneously and work under pressure
Willingness to travel occasionally (up to 10% of the time)
For more information, feel free to contact me at ******
#J-*****-Ljbffr