Office Manager
Dublin | Permanent | Full-Time | Hybrid Working (4 days in office)
An excellent opportunity has arisen for an Office Manager to join a respected, international organisation. In this role, you will ensure the smooth running of the Dublin office, manage facilities and vendor relationships, provide HR and payroll support, and assist underwriting teams with operational and administrative tasks.
About the Team
The team is collaborative and people-focused, playing a key role in maintaining smooth business operations. Based in Dublin, the branch supports a wide range of international insurance and reinsurance activities, with responsibilities spanning office and facilities management, HR and staff support, finance and payroll coordination, and underwriting administration assistance.
What You'll Bring
A proactive, solutions-focused professional with excellent organisational skills, you will bring strong interpersonal abilities and the confidence to build relationships at all levels. You will demonstrate flexibility in managing multiple priorities effectively, maintain the highest standards of professionalism, integrity, and discretion when handling confidential information, and show a willingness to support both office management and underwriting functions.
Key Responsibilities
Office Management
* Oversee day-to-day office operations, ensuring facilities are maintained and issues resolved promptly.
* Liaise with landlords, service providers, and vendors on contracts, repairs, and supplies.
* Manage travel arrangements in line with company policies.
* Process invoices, expenses, and vendor payments, ensuring adherence to financial controls.
* Maintain a strong onsite presence
four days per week
, acting as the central point of contact for the Dublin office.
Staff Management & HR Support
* Support HR processes, including onboarding, employee events, conflict resolution, and staff communications.
* Assist with payroll processing, benefits updates, and employee record management.
* Ensure compliance with Irish employment law and regulatory requirements.
* Provide welfare support to employees and coordinate updates to staff manuals and policies.
Underwriting Support
* Provide administrative support to the Excess Casualty underwriting team.
* Manage data entry, file setup, and accuracy of information in systems.
* Assist underwriters with drafting documents, tracking payments, and preparing reports.
* Support client and broker events, as well as marketing activities.
General
* Act as a central point of contact for the Dublin office.
* Build positive relationships with colleagues across international offices.
* Contribute to business continuity, GDPR compliance, and process improvements.
Key Skills & Experience
* Proven experience in office management, ideally within a financial or professional services environment.
* Strong understanding of Irish employment law and regulatory compliance.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Word and Excel.
* Ability to manage relationships effectively with stakeholders and service providers.
* Highly organised, adaptable, and able to work independently with confidence.
If you have the skills, experience, and drive to excel in this role, we'd love to hear from you.