Job Title: Office Operations Manager
About the Role:
* Oversee daily office functions to maintain a productive and professional work environment.
* Manage office supplies, equipment, and facilities, including coordinating with vendors and service providers.
* Implement and maintain administrative systems, procedures, and policies.
* Ensure compliance across the organization.
* Coordinate document management, file archiving, and legal records in accordance with regulatory requirements.
* Assist in preparing legal documents and correspondence as needed.
* Act as the primary point of contact for internal staff inquiries related to administrative processes.
* Support new hires by serving as a point of contact and facilitating onboarding.
* Coordinate billing, invoicing, and client account management in collaboration with accounts personnel.
* Maintain petty cash and monitor cost-efficiency measures.
* Liaise with external accountants and auditors when necessary.
* Ensure a welcoming and professional client-facing environment.
* Assist in managing appointments, meetings, and legal calendars for solicitors.
* Handle incoming communications, including email, phone, and mail, with discretion and efficiency.
Required Skills and Qualifications:
* Strong organizational and time management skills.
* Ability to maintain confidentiality and handle sensitive information.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office and other productivity software.
* Experience in administrative support or a related field.
Benefits:
* A dynamic and supportive work environment.
* Ongoing training and development opportunities.
* Competitive salary and benefits package.
Others:
We are an equal opportunities employer and welcome applications from diverse candidates.