G's Gourmet Jams are seeking a detail-oriented and highly organized Bookkeeper / Financial & Purchasing Administrator to manage day-to-day financial operations, including invoicing, payroll, customer accounts, and banking activities. The ideal candidate will have strong experience with accounting systems (such as Sage), electronic data interchange (EDI) invoicing, and excellent attention to detail in managing multiple financial processes.
This is an office based role with flexible hours, from 24 to 36 hour per week.
Key Responsibilities
· Financial & Purchasing Administration
· Input invoices, credit notes, and purchase orders into the accounting system daily
· Process card transactions as requested by management
· Maintain and balance monthly petty cash
· Monitor customer credit limits and follow up when thresholds are reached
Duties include:
· Invoicing & EDI Management – Create, send, and verify EDI and PDF invoices across various platforms; resolve invoicing queries and provide proof of delivery (POD) when required.
· Reporting & Analysis – Prepare weekly invoice analysis reports and handle monthly financial reporting, file management, and data reconciliation.
· System Administration – Set up new customers, products, recipes, barcodes, and packaging materials within internal systems, maintaining accurate master files.
· Payroll Processing – Manage weekly and monthly payroll, ensuring accuracy, compliance, and timely submission to Revenue; issue payslips and transfer wage files to the bank.
· Employee Administration – Review and maintain time and attendance records, process holiday requests, and update management on employee-related matters.
· Customer Account Management – Balance customer accounts, allocate incoming payments, issue statements, and follow up on outstanding balances.
· Financial Reconciliation – Reconcile company bank accounts monthly and ensure accuracy across all accounting records.
· Revenue Compliance – Prepare and submit VAT, PAYE, and other statutory returns, addressing any related queries promptly.
· Data Import & System Integration – Import and export sales, EPOS, and invoicing data between accounting and retail systems; investigate and correct any matching or data errors.
· Adjustments & Allocations – Process rebates, credits, and other financial adjustments accurately and in line with company procedures.
Key Skills & Requirements
· Strong experience with Sage or equivalent accounting software
· Knowledge of EDI invoicing systems and data exchange processes
· Excellent attention to detail and numerical accuracy
· Strong organizational and multitasking abilities
· Proficient in Microsoft Excel and general office applications
· Ability to work independently and meet strict deadlines
· Strong communication and problem-solving skills
Job Type: Full-time
Pay: €20.00-€25.00 per hour
Expected hours: No less than 24 per week
Benefits:
* Company pension
* Employee discount
* On-site parking
Work Location: In person