Company DescriptionEurofins is an international network of independent life sciences companies, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.The Eurofins network is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across its companies around the world.Eurofins PSS Insourcing Solutions® is a global, award‑winning insourcing solution. We place our skilled team directly at the client site, managing operations seamlessly and eliminating complexities. We ensure a strategic, long‑term service commitment that delivers value directly at the client’s site, utilising their facilities, equipment, and methodologies, while maintaining the same service, expertise, and cGMP compliance available at the Eurofins facility.We’re proud to be an armed forces‑friendly place to work and welcome applications from reservists, armed forces veterans (including the wounded, injured and sick), cadet instructors, and military spouses and partners.Job DescriptionThis is a full time, permanent position working 79 hours fortnightly, Monday – Thursday 09:00 – 17:15, Friday 09:00 – 16:15. As an Administrative Coordinator the purpose of this job is to provide administrative support and coordination to the Managing Director and the PSS Ireland team. The scope of this role includes schedule management, coordination of communication and information flow, records management, information preparation and data analysis. In addition, a portion of time will be allocated to supporting the President RBL PSS Europe and the general tasks described above will also apply.Job ResponsibilitiesTo provide full coordination support specific to Ireland that will include, but will not be limited to:Assist with organisation of PSS Onboarding and InductionSupport new PSS Team members with administrative queriesOrdering and distribution of branded goods for PSS teamsSupport with marketing and team building for PSS IrelandSupport to PSS teams throughout IRE for event managementTo provide full coordination support specific to Europe that will include, but will not be limited to:Administration and coordination tasks that are driven from European central teams in recruitment, talent management, business processes and compliance excellenceSupporting PSS Europe meeting organisation & structure – virtual and in person meetingsAdministration and coordination tasks for routine and ad‑hoc gifting (Christmas, occasions etc)Supporting various European administration tasks relating to legal entity documentation, filing and liaising with legal counselTo provide full coordination support that will include, but will not be limited to:Drafting emails, letters and presentationsCollecting and collating information for the purpose of business metrics and reportingOrganising meetings and teleconferences as requiredMaintaining MD's & President’s calendar by planning and scheduling meetings, conferences, teleconferences, and travelOrganising and arranging travel, itineraries and reservationsPreparing personal expenses claims on a monthly basis and arranging approvalMaintaining complete business, employee and client confidentialityRecording meeting discussions as neededAcquiring and maintaining a knowledge of the overall business and the various points of view of stakeholders by attending (as an observer) key business reviews and leadership meetingsEnsuring that the MD’s office is compliant with Data Protection requirementsAssisting with the implementation of actions arising from corporate KGDsCompleting ad hoc projects
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