About the RoleWe're looking for a highly organised and proactive Executive Assistant to support senior leadership and play a key role in the day-to-day running of the business.In this role you'll work closely with senior leaders, helping manage priorities, streamline operations, and bring structure and clarity to day-to-day business activities. If you enjoy variety, responsibility, and being trusted to get things done, then this role offers real impact and long-term growth.Key ResponsibilitiesExecutive SupportManaging calendars, meetings, schedules, and travel arrangements for senior leadershipScreening emails and calls, drafting correspondence, and ensuring timely follow-upsPreparing meeting agendas, taking minutes, and tracking action itemsBusiness Administration & OperationsOwning core admin tasks including invoicing, purchasing, inventory tracking, and documentationSupporting grant applications, funding paperwork, and other admin-heavy processesMaintaining confidential records and organised digital filing systemsProcesses, Systems & ProjectsImproving workflows and creating efficient, digital-first processesWriting SOPs (Standard Operating Procedures) based on leadership inputSupporting ad-hoc projects, research, and operational initiativesCross-Team SupportLiaising with internal teams and external stakeholdersManaging cloud folders, shared drives, and digital assetsRequirementsExperience3+ years' experience in an Executive Assistant, Business Administrator, or similar support roleExperience supporting senior leadership or managing operational admin in a growing businessSkills & CompetenciesStrong organisational and time-management skills, with the ability to juggle multiple prioritiesHigh level of discretion and professionalism when handling confidential informationExcellent written and verbal communication skillsProficient in Microsoft Office and/or Google WorkspaceConfident using digital tools, cloud platforms, and workflow systemsPersonal AttributesProactive, solutions-focused, and comfortable working independentlyAdaptable and calm under pressure in a fast-moving environmentComfortable wearing multiple hats and evolving with the roleCommunicate clearly and professionally, both written and verbalEnjoy working closely with leadership and being 'the person who makes things happen'Are tech-savvy and enjoy improving systems and processesNice to Have (Desired but not Essential)Experience with tools such as Trello, Asana, Notion, XeroExposure to grant applications, funding processes, or sales/operations adminExperience supporting sales, operations, or commercial teamsWhat's On OfferHybrid working with flexibilitySupportive, collaborative working environmentOpportunity to grow and develop as the business scalesCompany eventsClose collaboration and mentorship from senior leadershipBroad exposure across operations, sales, and business strategySupportive environment where initiative and ideas are valuedIf you're looking for a role where your organisation, initiative, and attention to detail will genuinely be valued, we'd love to hear from you.Job Type: Full-timePay: €35,000.00-€40,000.00 per yearBenefits:Company eventsWork from homeExperience:Executive Assistant/Business Administration: 1 year (preferred)Work authorisation:Ireland (required)Work Location: Hybrid remote in DUBLIN 24, CO. Dublin