We are a successful construction company looking for a proactive and organised Construction Office Administrator to join our dynamic team to work in a fast pace environment.
You will play a crucial role in ensuring the smooth and efficient operation of our administrative processes, enabling our construction projects to progress seamlessly.
* Provide administrative support to the management team, including handling correspondence, answering phones, and managing calendars.
* Organize and maintain physical and digital files, ensuring easy retrieval and efficient record-keeping.
* Serve as the primary point of contact for client inquiries, scheduling appointments, and relaying messages to relevant team members.
* Assist in coordinating project logistics, including procurement of materials, scheduling of subcontractors, and tracking project timelines.
* Prepare and send invoices to clients, track payments, and assist in resolving any billing-related queries.
* Monitor office and construction site supplies, replenish as needed, and coordinate with vendors to ensure timely delivery.
* Maintain accurate and up-to-date databases of clients, suppliers, and subcontractors.
* Assist in ensuring compliance with health and safety regulations, including maintaining records and facilitating training sessions as required.
* Provide administrative support to the construction team as needed, including assisting with documentation and scheduling.
Requirements:
* Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
* Strong communication skills, both verbal and written, with a professional and courteous demeanor.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
* Familiarity with construction industry terminology and processes is desirable but not essential.
* Ability to work independently with minimal supervision and as part of a collaborative team.
* Attention to detail and a commitment to maintaining confidentiality and discretion.
* Flexibility and adaptability to meet the changing needs of a fast-paced work environment
Job Type: Part-time
Pay: €14.50-€18.00 per hour
Benefits:
* Flexitime
Work Location: In person