TTM Healthcare is partnering with a public sector client to recruit a Temporary Grade III Clerical Officer.
The role offers the opportunity to work in a fast-paced environment and be part of a dedicated team.
Key Responsibilities
* Create purchase orders in SAP ERP systems, ensuring they match specifications, budget requirements, and National Financial Regulations.
* Communicate with suppliers, other officers, and service users via phone and email to streamline the purchase order process and minimize errors.
* Review and process supplier invoices, ensuring entries match purchase orders and receipts before submitting for authorization.
* Reconcile accounts payable statements and assist with month-end closing activities to ensure accurate financial records.
* Liaise with suppliers to resolve queries and mitigate supply chain risk.
* Provide cover during leave periods and undertake additional duties as assigned by the line manager.
* Manage day-to-day office correspondence, including phone calls, emails, letters, and packages.
Essential Requirements
* Experience working with SAP and high accuracy in financial and procurement processes.
* Ability to match purchase orders to specifications, budget requirements, and National Financial Regulations.
* Experience reviewing, processing, and reconciling supplier invoices against purchase orders and goods received.
* Excellent verbal and written communication skills for liaising with colleagues and external suppliers.
* Ability to manage office correspondence and support administrative duties.
The ideal candidate will possess strong organizational skills, attention to detail, and excellent communication abilities.
This role requires the ability to adapt to changing work practices and priorities while maintaining a focus on delivering high-quality results.