Unijobs on behalf of the University of Limerick, are currently recruiting for an Administrator in the Faculty of Arts, Humanities and Social Sciences. The initial contract will run until November 2026. This is a full-time, temporary position, working 35 hours per week Monday-Friday. The successful candidate will be offered €18.86 per hour. Purpose of Department: The purpose of this post is to join the administrative team in the Faculty Office, Arts, Humanities and Social Sciences to provide high quality administrative support for the Faculty Office. The successful candidate will, under Managers direction, support the Faculty Ethics Committee, provide administrative support to the Assistant Dean, Academic Affairs, organise events and includes other administrative duties. Principal duties and responsibilities: The successful candidate's duties will include the following: Provide administrative support for the AHSS Research Ethics Committee Liaise with and support the Chair and the members of the AHSS Research Ethics Committee in the management of Ethics Applications - check and collate applications and process resubmission. Follow agreed upon process for the Ethics Committee. Organise monthly meetings of the Faculty Research Ethics Committee (REC), take minutes at meetings and ensure all relevant documentation is available to members. Act as the main point of contact for the Faculty on the ethics application process. Manage a dedicated email account. Manage Ethics SharePoint site. Provide administrative support to the Assistant Dean Academic Affairs Liaise with Academic Registry, ADAA and approx. 75 Course Directors (CDs) to organise dates for AHSS grading and exams boards. Provide guidance to CDs about what is required. Draft meeting schedules and follow up on any items requiring action by CDs or Academic Registry. Organise and minute meetings for AHSS Undergraduate Teaching and Learning Board, Postgraduate Teaching, Learning and Marketing committee and Faculty Teaching Day. Maintain secure and up-to-date records of any meeting documentation. Maintain SharePoint site for academic administration across the Faculty. Organising events and supporting marketing events Act as AHSS faculty representative on the University Graduation Committee. Attend meetings, keep relevant staff up-to-date re. dates and schedules. Liaise with Dean and Dean's PA on participation in graduation ceremonies. Liaise with ADAA on briefing documents, graduation booklet, name coaching. Liaise with PhD supervisors with students graduating. Assist with undergraduate and postgraduate marketing events such as Open Days, Open Evenings, Guidance Counsellor Events and Student Information Sessions. Direct students and parents to talks and answer general questions on programmes. Assist with the production and printing of promotional material. Assist with room bookings, invitations and catering for events (World Cafes, workshops, large group staff meetings) organised and run by the Faculty Office. Faculty Office administration Purchasing for the Faculty Office including IT and other equipment. Maintain office supplies for Faculty Office. Book travel, accommodation and hospitality. Monitor Faculty office email account and respond to queries or pass to the appropriate person. Provide cover for the PA to the Dean during periods of absence and in busy periods. Provide administrative support to the Faculty Manager. Organise and minute one-off meetings. Maintain accurate and secure records for AHSS Manage SharePoint permissions. Maintain a fixed asset register for the Faculty. Liaise with ITD about changes of ownership of equipment, liaise with Finance and ensure that all equipment is accounted for and barcoded. Update Faculty Security Groups and circulation lists Maintain up-to-date records of Faculty committees, memberships, AHSS representatives on Boards. Knowledge, Functional Skills, Experience & Qualifications Essential Excellent interpersonal skills. Excellent organisational & administrative skills. Excellent time management skills including the ability to prioritise and complete tasks. Ability to take initiative and devise innovative solutions to day-to-day problems. Excellent communication (written & oral). High levels of accuracy and attention to detail. Excellent computer skills, particular MS Office/SharePoint, to support a busy office. A flexible approach to work. A minimum of 1 years proven relevant administrative experience. Evidence of being an effective member of a team. Leaving Certificate or equivalent Desirable Academic structure and regulations, procedures and processes. UL administrative procedures and processes. Experience in undertaking high level organisational and administrative tasks with emphasis on accuracy and attention to detail. Experience at taking minutes at meetings. Good track record of dealing with staff at all levels within the University. Technical/Professional qualification Unijobs is an equal opportunities employer. Skills: Hardworking Reliable Dependable