Job Title:
Executive Assistant and Office Manager
Description:
We are seeking a highly organized and experienced Executive Assistant/Office Manager to join our team. The role will be offered on a permanent, part-time basis of 25 hours per week, Monday to Friday (09:00-14:00). A presence in the office is required, therefore remote working is not possible.
The successful candidate will be responsible for diary management, handling messages, letter writing, and expenses. They will also be responsible for travel arrangements, renewal of personal obligations, and ad hoc personal duties as required.
Additionally, the Executive Assistant will assist the accountant in gathering information for personal tax returns.
Key Responsibilities:
* Diary management, handling messages, letter writing, and expenses
* Travel arrangements: flights, hotels, car hire, etc.
* Renewal of personal obligations, such as car tax, NCT, permits, licenses, etc.
* Ad hoc personal duties as required
* Assist accountant in gathering all info for personal tax return
Office Management:
* Answer phones, arrange post/couriers, welcome visitors, meeting tea/coffee, arrange meetings when required
* Manage office IT requirements (hardware/software) and office equipment in conjunction with suppliers
* Ensure office stocked with stationery, cleaning products, catering supplies, water, etc.
* Management of cleaner for office and all properties
* Organise any corporate entertainment
* Manage company mobile phones, utility accounts, phone system, and broadband
* Analyse and maintain company credit card breakdowns
* Maintain records for staff annual leave
* Manage Petty cash
* Office filing both electronic and paper
Qualifications:
* 10 years experience in a similar role with a proven level of professionalism
* An interest in property and investment
* Be extremely organised, efficient, and able to multi-task
* Be able to work on their own and within a small team
* Be technically savvy with IT, telecoms, and MS office systems
* Strong team player who builds trust, confidence, and works collaboratively
* Experience in managing sensitive information in a confidential manner
* Third-level degree or similar level of experience