Administrative Assistant Job Description
Job Summary:
We are a dynamic and growing company, part of the Portfolio Group, seeking an efficient and organized Administrative Assistant to join our team. If you thrive in a fast-paced environment and are eager to contribute to a range of administrative and HR functions, we invite you to apply.
Key Responsibilities:
Our ideal candidate will be responsible for:
* HR Administrative Tasks: Assist with HR-related activities, including maintaining accurate employee records, handling onboarding and offboarding processes, and supporting HR initiatives.
* Report Generation: Prepare and manage various reports, ensuring accuracy and timely distribution to relevant stakeholders.
* Travel Coordination: Arrange and manage travel bookings, including flights, accommodation, and transportation for staff members.
* Liaison with Recruitment: Collaborate with the recruitment team to coordinate interview schedules, communicate with candidates, and assist with the recruitment process.
* General Administrative Support: Provide day-to-day administrative support, including managing calendars, handling correspondence, and organizing meetings.
* Office Management: Ensure the office is well-maintained, ordering supplies, and overseeing facility-related tasks.
Requirements:
To be successful in this role, you will need:
* Proven experience in an administrative role, preferably with HR responsibilities.
* Excellent organizational and multitasking abilities.
* Strong communication skills, both written and verbal.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
* Detail-oriented with a high level of accuracy.
* Ability to work independently and as part of a team.
Preferred Qualifications:
Previous experience with travel booking and coordination is a significant advantage.