Support Role for Senior Leadership
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About the Role
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* We are seeking a highly organized and skilled Support professional to join our team as Executive Assistant / Office Manager, working directly under the supervision of the CEO.
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* This is an exceptional opportunity for someone with strong work ethics and a passion for office management, personal assistance, and administration.
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* The ideal candidate will be a multi-tasker who can meet accelerated deadlines, manage complex projects, and thrive in a fast-paced environment.
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* They will provide extensive administrative support to the CEO (professional and personal) and independently manage leader calendars and prioritization of meetings.
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Main Responsibilities
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1. Provide high-level administrative support to the CEO, including managing schedules, coordinating meetings, and preparing correspondence.
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2. Manage and/or participate in various projects, implementing process improvements, managing conference coordination, and supporting ad-hoc requests.
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3. Independently manage leader calendars, prioritize meetings, and schedule appointments by interacting with internal/external partners/clients to coordinate calendars, accommodations, meeting materials, and supplies.
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4. Act as the point of contact among executives, employees, clients, and other external partners, responsible for coordinating meetings, setting up appointments, and setting reminders on behalf of the CEO.
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5. Attend meetings, take records or minutes, and process accordingly, monitoring actions taken on decisions made.
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6. Manage information flow in a timely and accurate manner, ensuring seamless communication and collaboration within the team.
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Required Skills and Qualifications
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* Excellent organization and communication skills (written and verbal).
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* Expert in all Microsoft Office suite applications.
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* Exceptional attention to detail.
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* Ability to work under pressure and to tight deadlines.
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* Great organizational and time management skills.
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* Excellent interpersonal skills with well-tuned EQ, especially with regard to the ability to proactively identify or anticipate executive needs and develop executive intent.
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* Proactive self-starter with excellent problem-solving skills.
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* Honest and reliable.
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* Possess an awareness of when discretion is required and adhere to high confidentiality.
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* Ability to work independently, autonomously, and with a problem-solving mindset.
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* Be a team player and have a can-do, helpful & friendly attitude.
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* Have the desire to grow within your role and be committed to contributing to the success of the organization.
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About You
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* Previous and proven 5+ years' experience in a support role for senior staff desirable.
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* A business degree or related qualification required.
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* Have a strong administration background.
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* Comfortable pivoting between tasks to address changing priorities & deadlines.
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* Being flexible to adapt to time zone differences as you will be working with executives across different regions.
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* Handle confidential and sensitive matters with integrity and discretion.
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Why This Opportunity?
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This role offers a unique chance to work closely with senior leadership, leveraging your skills and expertise to drive the success of our organization. If you are a motivated and results-driven individual looking for a new challenge, this could be the perfect fit for you.