The Company
Privately owned for 4 generations by the McMullan family, The Maxol Group has earned a trusted place at the forefront of innovation in the forecourt convenience sector and a reputation for expertise in the Irish mobility energy business built over its 106-year history.
Maxol Lubricants is the dedicated lubricants division of the Maxol Group. We deliver an extensive range of products and services to a network of over 1,500 customers around the world. All our products are manufactured in Europe to the highest standards and are distributed worldwide from our European base, located in Dublin. We cater to a broad range of industries from haulage to marine, agriculture to industrial, and everything in between.
Today, the company continues to expand with ongoing investment, ensuring our place at the forefront of the lubricants industry in Europe. We are looking for exceptional, inspirational, and enthusiastic people to join our already dedicated team.
Location
Maxol Lubricants, Santry, Dublin 9.
Role Overview
We are seeking a detail-oriented
Compliance Administrator
to support the management and control of product Technical Data Sheets (TDS), Safety Data Sheets (SDS), and product labelling.
This is a part-time role (2 days per week) focused on execution and administration, ensuring all product documentation and labels remain accurate, compliant, and up to date in line with regulatory and internal requirements.
Skills & Experience
Essential:
· Strong administrative and document control experience.
· Excellent attention to detail and accuracy.
· Strong organisational and record-keeping skills.
· Ability to manage multiple document updates and deadlines.
· Proficiency in Microsoft Office (Excel, Word, SharePoint or similar systems).
Desirable:
· Experience in compliance, regulatory administration, or product documentation.
· Familiarity with chemical, lubricants, or FMCG labelling requirements.
Personal Attributes
· Methodical and process-driven.
· Highly detail-oriented.
· Comfortable working independently.
· Clear communicator.
Key Responsibilities
Product Documentation Management
· Maintain and update Technical Data Sheets (TDS) and Safety Data Sheets (SDS) across the lubricants portfolio.
· Coordinate with suppliers and manufacturers to obtain the latest technical and regulatory documentation.
· Ensure documentation reflects current product specifications and approvals (e.g., OEM standards where
applicable).
· Maintain version control and document archives in line with internal procedures.
Labelling Compliance
· Review and manage product labels to ensure regulatory compliance (e.g., hazard symbols, classifications,
language requirements).
· Coordinate label updates with relevant suppliers and internal stakeholders.
· Support implementation of new or revised label requirements.
· Conduct periodic checks to ensure labels in circulation match approved specifications.
Regulatory & Compliance Support
· Monitor changes in relevant regulations impacting lubricant products (e.g., chemical classification and labelling
requirements).
· Support current ISO QEHS systems.
· Support internal audits and compliance checks.
· Maintain compliance records and documentation for inspection purposes.
· Assist with customer queries relating to product documentation and regulatory information.
Systems & Administration
· Maintain organised digital and physical filing systems for all product compliance documentation.
· Update internal product databases with accurate technical and compliance information.