Sigmar Recruitment is seeking a Receptionist / Office Administrator to manage front desk operations and provide key administrative support to the wider team.
This is a fantastic opportunity for someone with strong organisational skills, a professional approach and a friendly demeanour who enjoys working in a people-focused and structured office environment.
About the Role This position is 80% reception-based with 20% administrative responsibilities, supporting the finance and compliance teams.
The role requires a high level of professionalism, the ability to manage multiple tasks efficiently, and a proactive approach during both busy and quieter periods.
Key Responsibilities Reception Duties: Create a welcoming and professional environment for visitors, clients, and staff.
Manage a busy switchboard, answering and transferring calls efficiently.Schedule meetings, manage diaries, and coordinate room bookings.Organise travel and logistics for internal staff, including hotel, flight, and taxi arrangements.
Ensurethereceptionareaandmeetingroomsarewell-maintainedandpresentableatalltimes.
Handle incoming and outgoing post, couriers, and deliveries.Manage catering bookings and coordinate with vendors.Providegeneraladministrativesupporttomanagementanddirectors.
Assist with initial CV screening and candidate assignment.Maintain and update job slots and board administration.Office Administration Duties: Manage purchase orders and liaise with suppliers.Overseegeneralofficemaintenanceandcoordinatewithexternalserviceproviders(e.g., cleaning services, kitchen suppliers, office maintenance).Ensure all office supply orders are completed efficiently.Support compliance and finance teams with administrative tasks as required.What We're Looking For Experience & Knowledge: Minimum 2 years' experience in a receptionist or office administration role.
Ability to handle a busy switchboard system professionally.Strong administrative background with experience managing multiple tasks.Excellentinterpersonalskillswiththeabilitytocommunicateeffectivelywithbothinternaland external stakeholders.High level of initiative and the ability to work independently.Proactiveandsolution-focusedmindsetwithastrongcan-doattitude.Strong team player with the ability to collaborate across departments.Skills & Competencies: Excellent MS Office skills (Word, Excel, PowerPoint, Outlook).Strongorganisationalandtime-managementskills,withacuteattentiontodetail.
Ability to multitask and prioritise workload in a structured manner.Problem-solvingmindset,withtheabilitytoremainprofessionalandcomposedunderpressure.
Highly numerate and analytical, comfortable working with reports and tracking progress.Ability to work within company policies and regulatory guidelines, ensuring all tasks are completed in compliance with internal procedures.What's on Offer? A permanent, full-time role with a highly respected company in Dublin 2.Astructuredyetengagingofficeenvironmentwhereyou'llinteractwithavarietyofteams.
Competitive salary package €30,000 - €35,000 (negotiable based on experience).Monday-Friday on-site role—idealforthosewhoenjoyworkinginanofficesetting.
An opportunitytotakeownership of thefront-of-house and officesupport function.If you are a well-organised, professional, and proactive receptionist or office administrator, we'd love to hear from youApply now by sending your CV to ****** or contact me on 014744634 for a confidential chat.
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