Weekly payroll : for 45+ staff, including timecard approval, input of hours, travel and subsistence expense claims, Construction works pension scheme, private pension scheme, Trade union contributions, benefit in kind, submission to ROS and bank payment file preparation, preparation of payroll journal, processing to nominal ledger.
Creditors Ledger: Control of purchase ledger for 60+ Suppliers.
Including nominal coding, processing VAT, resolution of disputed transactions, monthly payment of credit accounts, daily payment of non credit accounts, recovery of VAT invoices for pro forma invoices.
Month end, weekly, and daily payment runs.
Reconciliation of Ledger balances to creditor statements.
Sub Contractors: Liaising with foremen to agree weekly subcontractor invoices.
Processing of invoices to nominal ledger.
RCT payments on ROS and payment on bank.
Tracking retentions held from subcontractors and payment of retentions upon project completion.
Banking: Maintain daily bank reconciliation for 2 current accounts, 1 deposit account, 2 credit cards and revolute cards.
Maintain relationship with bank for ongoing current account/overdraft requirements.
Balance sheet, Profit and Loss: Prepare full monthly Balance sheet and Profit and Loss reports, with reconciliation of all balance sheet items and analysis of major Profit and Loss account items.
Work with external accountants to produce year end accounts.
Taxes: Submission, reconciliation and payment of all Tax headings, VAT, Payroll Taxes, and RCT on ROS.
HR: Maintain employee records.
Administer SOLAS apprenticeship program, including registering new apprentices, submission ongoing phase assessments to Solas.
Manage employee disputes and resolve in accordance with employment law and company procedures, with assistance of external HR company.