We are seeking an Office Experience Assistant / Receptionist to join our onsite team supporting our office in Dublin. This dual role combines front-of-house reception and office operations support, ensuring a professional, welcoming, and efficient work environment for all staff and visitors.
The ideal candidate will be organised, proactive, and customer-focused, with a strong attention to detail and the ability to multitask in a fast-paced corporate setting.
Key Responsibilities
Reception & Front-of-House
* Greet visitors and employees in a courteous, professional manner.
* Liaise with the building's ground-floor reception to manage visitor access.
* Assign and maintain security access cards for staff, visitors, and vendors.
* Handle incoming and outgoing post and couriers (national and international).
* Manage meeting room bookings, catering, and parking arrangements.
* Order and prepare refreshments for internal and client meetings.
* Maintain reception documentation (staff lunch list, access card records, fire drill lists).
* Support company events and conference logistics when required.
Office & Facilities Support
* Ensure all office areas, meeting rooms, and kitchens are tidy, stocked, and well presented.
* Report maintenance or cleaning issues promptly to the Office Manager.
* Support with new joiner/leaver desk set-ups and general office organisation.
* Monitor and restock stationery and office supplies.
* Assist with furniture and asset stocktakes as required.
* Act as a Fire Warden once trained.
Kitchen & Canteen
* Manage daily orders and deliveries (fruit, milk, snacks, drinks).
* Refill coffee machines and prepare kitchen areas for breakfast and lunch.
* Maintain cleanliness and hygiene: load/unload dishwasher, sanitise equipment, clear tables.
* Conduct weekly cleaning of fridges, water bottles, and ice machine.
* Track and order consumables, cleaning products, and kitchen sundries.
* Support sustainability and waste management initiatives.
Meeting Rooms & Showers
* Clean and reset meeting rooms after use; refresh water supplies daily.
* Maintain shower facilities (cleaning, replenishing towels and toiletries).
* Ensure all touchpoints, glass, and surfaces are cleaned regularly.
Key Skills & Attributes
* Excellent communication and interpersonal skills.
* Strong organisational and multitasking abilities.
* Professional appearance and customer service orientation.
* High attention to detail and initiative.
* Comfortable using MS Office (Outlook, Excel, Teams) and basic administrative tools.
* Ability to work independently and as part of a team.
Requirements
* Previous experience in reception, office administration, or facilities support preferred.
* Strong English communication skills (verbal and written).
* Positive attitude, reliability, and flexibility to assist with ad hoc tasks.
* Eligible to work full time in Ireland.
Job Types: Full-time, Permanent
Pay: €15.50-€16.50 per hour
Expected hours: 40 per week
Work Location: In person