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Operations administrator

Dublin
DLL
Operations administrator
€60,000 - €80,000 a year
Posted: 20h ago
Offer description

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This is a great opportunity for a candidate to be part of a dynamic and growing business. The role will focus on the deal booking process across our main portfolios, which include Agri, C&I, Technology Solutions, and Healthcare. All these portfolios expect a premium level of service and fast turnaround times for payout.

The candidate should be comfortable with financial calculations, Excel, and have a basic understanding of core products such as Hire Purchase, Operating Lease, and Finance Lease.

The Operations team is multi-functional, and the candidate will be required to switch between the Payouts and Customer Service teams as needed based on seasonal demand.

The payouts role is gatekeeping, requiring a focused, detail-oriented, and right-first-time approach.

The Customer Service role involves managing our diverse customer base and internal stakeholder requests. This fast-paced team handles over 350 queries per month, ranging from quick balance checks to complex contract issues and end-of-lease management.

The candidate must meet the Central Bank of Ireland’s minimum competency requirements, which includes obtaining a qualification as either an Accredited Product Advisor (Loan and Consumer Credit) or a Qualified Financial Advisor.

Central Bank requirements for a Control Function (CF):

* Fitness & Probity
* Individual Accountability Framework

Find out more about how you can unleash your full potential at DLL.

Day-to-day responsibilities include:

* Final checks on deals before payout/activation.
* Reviewing contracts, legal agreements, and invoices for accuracy.
* Validating system inputs, including financials, rental schedules, subsidies, commissions, margins, product codes, and customer data.
* Ensuring Residual Values are correctly booked according to end-of-lease requirements.
* Completing finance checklists and ensuring payout details are correct.
* Activating and processing 8-10 contracts daily, aiming for same-day payout within cut-off times.
* Updating daily stats for pipeline management.
* Activating/payout within discretion with a right-first-time approach.
* Handling various tasks from customer queries to complex restructures and end-of-lease processes within SLA.
* Supporting internal stakeholders with complex contract and payment queries.
* Performing ad hoc administrative tasks.

During peak periods, flexibility is required to handle additional responsibilities as they arise.

Benefits include:

* Two volunteering days per year for a local charity.
* Health and wellness programs, including healthy food, health checks, and activities.
* Flexible hours and potential for remote work.
* Additional regional benefits available.

"We not only meet today’s customer expectations but also anticipate future market needs."

* Effective communication skills, both written and oral.
* Excellent time management and multitasking abilities.
* Strong decision-making skills and initiative, especially in urgent situations.
* Flexibility to adapt to changing business needs.
* Teamwork ethic and willingness to go the extra mile, especially during peak seasons.
* Attention to detail with a right-first-time approach.
* Professional demeanor in all interactions.

DLL’s wellbeing initiatives focus on educating and empowering members to balance mental, emotional, physical, and financial health.

Our wellbeing categories include:

* Connection, Health, Finance, and Lifestyle.

We value our members’ wellbeing and strive to support it.

Settling in:

At DLL, we are diverse in background, culture, and nationality. We share one identity as DLL members, fostering a collaborative, less hierarchical, and honest culture rooted in higher collaboration and innovation across borders.

Our mission is: Partnering for a better world.

Good to know:

* Application deadline: 18th June 2025 (may close earlier due to high volume).
* The process may include an assessment.
* Apply online via our careers website; email applications are not accepted.
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