Why join us?
DWF is currently seeking a proactive and detail-oriented Administrative Assistant to join our Dublin office. This is a full-time position requiring onsite presence five days a week.
As an Administrative Assistant, you will play a key role in supporting the Central Services Team, contributing to the smooth running of daily operations. This role offers a fantastic opportunity to build foundational skills and gain hands-on experience that will prepare you for progression into a Personal Assistant position.
Responsibilities
* Room bookings: Ensuring that all rooms are booked for meetings with the relevant client support team with the appropriate facilities provided via direction from the team
* Document production: Producing documents via direction from the team, ensuring that the correct software is dependent on the intended use and documents are produced to a high standard
* Arranging meetings both internally and externally via direction from the team
* Photocopying and scanning documents as and when required
* Taking Telephone messages
* Inbox management via direction of the owner
* Keeping all stationery items up to date
* File management: Archiving, managing title deeds, housekeeping of files using various systems
* Photocopying and scanning documents.
* Dealing with incoming/ outgoing post.
* Supporting the organisation of team projects as and when required
* Assisting PAs and Executive Assistants as and when required
* Following the Firm's policies and procedures at all times
* Ensuring confidentiality is always maintained.
What will help you succeed in this role?
Essential
* At least one years' administrative training and experience within a similar environment
* Basic IT and keyboard skills with knowledge of Word, Excel, PowerPoint
* Attention to detail – ensuring all work and documents are produced to a high standard
* Knowledge of relevant document management systems
* Good administration / organisational skills
* Ability to work to set deadlines and service levels
* A good team spirit with proven team working skills
* Excellent communication skills.