Facilities Manager- UPMC Aut Even Hospital
Location: Aut Even Hospital
Job type: Permanent
Overview of role:
We are currently recruiting a Facilities Manager at UPMC Aut Even Hospital. Facilities Manager is responsible for the management of services and processes that support the core business of the hospital. The post holder ensures that the hospital has the most suitable working environment for its employees and their activities. This is a diverse position with a wide range of responsibilities; the post holder will be involved in both strategic planning and day-to-day operations.
Primary Duties and Responsibilities:
Key Responsibilities:
* Main areas of responsibility include:
* Health and Safety (Including education and training)
* Building, Utilities and Grounds
* Management of external contracts
* Support services (Housekeeping, Catering, Maintenance and Portering),
* Maintain an asset register
* Maintain JCI compliant FMS system
Buildings, utilities, grounds
* To ensure that the buildings and facilities are operated and maintained in accordance with statutory and or regulatory requirements
* Identifying and planning for future development needs in terms of buildings and utility infrastructure required to support the business objectives.
* Project managing, supervising and co-ordinating the work of contractors.
* To implement a planned preventative maintenance [PPM] strategy
* Repair any identified defects in respect of buildings, fixtures and fittings, engineering equipment, utilities, medical equipment and gases, grounds.
* Work closely with Biomed Engineering Team regarding medical equipment
Management of external contracts
* Utilities / Facilities / Equipment
* Laundry
* Waste
* Grounds
* Maintenance
* Security
To be responsible for negotiating, managing and monitoring external contracts as detailed above, ensuring regular quality monitoring, value for money and compliance with any statutory or regulatory requirements.
In House Services
* Cleaning
* Catering
* Portering
* Maintenance
* Manages and directs the operations of supervisors and their assigned workers.
* Manages the in-house services ensuring high standards or customer care are delivered at all times and that the service delivers value for money.
Health & Safety
* To be the responsible officer for Health & Safety on-site. Work with (Health & Safety Manager for UPMC Network) to develop, implement, monitor and review of Health & Safety strategies, policies and procedures, risk assessments and safe working practices throughout the hospital.
* To manage and co-ordinate health and safety activities within the hospital ensuring compliance with statutory and regulatory requirements.
* Conduct and supervise facility and site inspections, job hazards analyses and other evaluations to identify hazards and potential risks. Make recommendations to managers as required and implement appropriate corrective actions.
* Identify, plan, conduct or provide training to hospital staff on a variety of safety & health (including fire safety) and other risk management related areas.
Quality & Patient Safety
* e Hospital's quality and patient safety lead for facilities management.
* To Lead on the Facilities Management Standards under the Joint Commission International Accreditation requirements.
General Management
* To work constructively as a member of the senior management team to support the Hospital to achieve quality, safety and overall business objectives.
* Lead, organize and co-ordinate the work of the Facilities Department, ensuring the provision of a comprehensive, high-quality service.
* Participate at meetings as required and brief department staff on hospital developments. Contribute to and participate in the Manual Handling Training Programme.
* Be actively involved in quality initiatives on a hospital wide basis.
Personnel
* Follow uniform policy reference
General Duties & Responsibilities
* Through the course of the working day or week there may be a requirement to work in other areas of the hospital in line with patient requirements as requested by your line manager/deputy or nurse management.
* Staff (Candidate) must produce satisfactory documentary evidence of all training and experience claimed by them, if required to do so by the organisation.
* To respect the organisational values of the Hospital.
* To ensure the Facilities team Electrical Contractor complete & comply with keeping the Helpdesk jobs & PPM tasks up to date to ensure that the reporting systems and monitoring responsibilities are maintained throughout
* Occasionally be required to provide hands-on support working on the Helpdesk jobs and PPM tasks with the Facilities team including the Projects Team
* Assist with the daily management of the outsourced Security Team
* Participate and contribute to the continuous improvement of utility energy usage and reduction (gas, electricity & water). Be the lead Contributor to the site utility operations maintenance planning and energy management
* Support the UPMC in Ireland Facilities Manager with the promotion of Energy Awareness and the aim for ISO 50,001 Energy Management system implementation
* Support the Projects Team & Bio-Medical Engineers with managing the on-site Sub-Contractors and any other Specialist Visiting Engineers to the site as may be required, in such a way to achieve the highest level of service to the Hospitals occupants in the most cost efficient and technically competent manner
* Assist with ensuring all new Assets are added to the UPMC approved and dedicated database Helpdesk/Asset database system and PPM schedules are setup as per the new Asset requirements, HTM and/or HBN guidelines and/or UPMC in Ireland Facilities Manager and/or Bio-Medical Engineers guidelines
* Support the UPMC in Ireland Facilities Manager & Bio-Medical Engineer with correct materials/stock levels for preventative & re-active work in accordance with the Facilities & Bio-Medical budget guidelines
* To implement the operation and maintenance of the building services installed, within the broad range of their technical disciplines, in total compliance with the job specification and in accordance with PPM schedules and task sheets provided by the Helpdesk/Asset database PPM system
* To Manage all tasks undertaken in accordance with the UPMC Quality/Health & Safety/Facilities Policies & Procedures and in accordance with the appointed accreditation body; ensuring all areas of Facilities/Maintenance comply with Health and Safety regulations
* Promote a Health & Safety environment and culture throughout the designated Facilities/Utilities plantrooms
* Develop and maintain good working relationships with all staff
* Deliver on quality monitoring, measuring and management and to maintain equipment within all areas of the hospital
* Ensure all training records are up-to-date annually for all UPMC Aut Even Facilities staff
* Ensure Staff are aware of their responsibilities as per the Safety, Health and Welfare at work (General Application) Regulations 2007 (S.I. No. 299 of 2007)
* Provide weekly/monthly/quarterly progress reports to the UPMC Aut Even Hospital General Manager & UPMC in Ireland Facilities Manager
* Chair an on-site FMS Committee as per JCI Guidelines
* Be aware of and support the incident/event reporting system
* Operate flexibly and creatively, in response to service requirements and changing circumstances and undertake any other duties that may be required from time to time
* To demonstrate positive leadership skills while carrying out any duties
* To implement regular audits of all Facilities/Utilities areas and quality of service is maintained
* Quarterly Assessments of the needs for further service development within Facilities in relation to participating in change due to service development and expansion (hospital growth)
* Have excellent interpersonal and communication skills
* Be involved in strategic planning for service growth
* Manage the team's performance, conduct performance reviews, training & development plans in tandem with the HR Competency & Engagement review program. Assist with recruitment when required
* To ensure the Facilities staff receive education and training required regarding any new equipment/plant that is installed in UPMC Aut Even Hospital. Sign-in/training records to be filed
* Maintain an On-Call & Staff shifts roster on a monthly basis.
Quality & Safety - Safe Culture
* Quality and Safety are rooted in the daily work of all individuals at UPMC.As an employee you are required to actively participate throughout your working day in pursuit of excellence.
* You are required to work in conjunction with your line manager in the planning, monitoring, analysing and improvement of all quality programmes.
* Participate in the development of performance indicators in conjunction with your department manager and the business objectives.
* Initiates, participates in and evaluates audit according to JCI, Hospital policy and Lean requirements under the guidance and supported by an audit lead.
Health & Safety
* UPMC employees are required to ensure that they take reasonable care to protect their own safety, health, and welfare and that of any other person who may be affected by their acts or omissions.
* Employees must co-operate with UPMC to ensure safety, health and welfare at work and report anything potentially dangerous at work of which they become aware. Staff are expected to abide by guidelines/policies and all Incidents and near misses.
* All employees are required to attend an education session on Fire Health & safety on an annual basis.
Information Governance
* During your employment, you may have access to or hear information concerning the medical or personal affairs of patients and / or staff. Such records and information are strictly confidential, unless acting on the instructions of an authorised officer, on no account must information concerning staff or patients be divulged or discussed except in
* the performance of normal duty. In addition, records must never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required.
This job description is intended to be an outline of the areas of responsibility and deliverables at the time of its writing. As the Hospital and the post holder develop, this job description may be subject to review in light of the changing needs of the service.
Qualifications & Experience:
Qualifications
:
* A Third level qualification and evidence of ongoing professional development.
* Diploma in Health and Safety or Equivalent or a willingness to undertake same.
Experience:
* Five years Senior Management experience within a Healthcare environment or Service industry
* A proven track record in Facilities Management
* Experience managing external maintenance and service Contracts
* Experience managing external contractors including the coordination of work.
* Previous people management experience
* Experience managing risk within a commercial environment
* A working knowledge of safety principles and practices
Job Specific Competencies and Knowledge
:
* Demonstrate leadership skills requisite to the role.
* Display effective communication and interpersonal skills including the ability to work with other disciplines
* Garda Vetting
Personal Competencies:
* Able to work under pressure and deliver results to tight deadlines.
* Training development and delivery skills.
* Self-disciplined and ability to manage own time, to respond to changing priorities and workload to achieve targets.
* Willingness to adapt positively to change
* Excellent Time Management Skills
Equal Opportunity Statement and Benefits
UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.
Compensation
- Competitive pay for the work employees do - base pay, performance related pay and premium pay where applicable.
Benefits
- Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.
Performance and Recognition
- Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.
Work-Life Balance
- Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.
Development and Career Opportunities
- Opportunities for each employee to reach their career goals through continued learning and/or advancement.
About UPMC
UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that's close to home. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education. UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division - an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia. UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.
In Ireland UPMC has provided high-quality healthcare in the South East since 2006. UPMC's operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo. UPMC has also established a nationwide Concussion Network. UPMC's Global Technology Operation Centre is based in Kilkenny.