Document Controller
Location: Loughrea, County Galway, Ireland
Employer: Occupop
Job reference: bd9f1e17bc04e06a91ac712cbf5bfe28
Posted: 20.05.2026 | Expiry: 04.07.2026
Type: Permanent
Responsibilities
Controlling company and project documentation
Following and improving document control procedures
Ensuring all documentation meets formal requirements and required standards
Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
Producing document progress reports for senior managers
Conducting regular reviews and document audits
Using computers to organise and distribute documents within the company
Helping in the planning stages of a specific project
Ensuring documents are shared at key times to facilitate timely project completion
Implementing new changes to the document management system across the Glanua Ireland business
Distributing project documentation received from external sources to the relevant team members
Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint
Maintaining an audit trail for incoming documentation
Ensuring all outgoing information is controlled and traceable
Managing QA procedures and processes to ensure compliance with company procedures
Reporting to project teams on non‑compliance to company procedures
Providing upskilling and training on the BIM 360 document management system
Liaising with Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all document submissions
Providing brief status reports to summarise project progress
Ensuring timely, accurate and efficient distribution of information to maintain the agreed construction programme and deliver client requirements
Maintaining confidentiality around sensitive documentation
Qualifications
Proven experience implementing or using existing web‑based information management systems
Qualification in or previous experience of Information Management, Office Administration or a similar field (desirable but not essential)
At least 5 years of experience in Documentation or Information Management, ideally within the construction industry
Previous experience implementing and managing cloud‑based document management systems
Benefits
Opportunity to join an ambitious and growing organisation
Competitive base salary and pension
Monday to Friday working week, finishing early on Fridays
22 days annual leave plus ten bank holidays
A company laptop
Access to EAP – 24/7, 365 days confidential employee counselling service (free for employees and their families)
Glanua Limited is an equal opportunities employer.
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