Fleet Co-Ordinator Dublin
As part of Ireland's largest food service provider, you will be joining a team passionate about the world of food and dedicated to the growth and support of the industry.
About Sysco
We are a national network serving thousands of cafés, restaurants, and bars throughout the country. Our international focus offers employees opportunities to learn, develop, and pursue their careers.
Job Role
This role plays a key part in the overall growth of the organisation and helps maintain our core ethos here at Sysco, keeping the customer at the heart of everything we do.
Key Accountabilities
* Co-ordinate the administration function of the fleet systems to maintain compliance with relevant safety & environmental standards, fleet accreditation, & legislative requirements.
* Continuous administration of the Fleet management system Truckfile, ensuring vehicle documents, test reports, and inspections are updated.
* Maintain the Fleet asset register, ensuring vehicle data is always accurate.
* Monitor all 3rd party vendors, ensuring they complete scheduled fleet maintenance activities on time and submit respective fleet documents onto Truckfile for assessment.
* Support the Fleet Manager with regular tasks involving cost & vehicle performance analysis.
* Compile monthly reports for all relevant functions & communicate performance via metrics to all relevant stakeholders.
* Conduct and compile vehicle audits, identifying defects and following up with workshops to ensure repairs are completed.
* Assist with Company Car Fleets driver defects, arranging repairs/services/call outs for breakdowns.
* Maintain and update Transport driver databases, including license, CPC, and H&S training records.
* Register and coordinate New Vehicles set up prior to first use Tachomaster/Toll-Tags/Truckfile etc.
Requirements
* 2+ years experience in an Administration role in a large organisation.
* Qualification in administration desirable.
* A self-starter with the ability to work on own initiative, within the Fleet and other site teams while managing multiple tasks across busy sites.
* Excellent communicator.
* Excellent Computer skills with a very good working knowledge of full range of MS Office packages.
* Demonstrate an ability to create concise reports.
* Full clean driving licence as there will be travel to other sites on occasion.
* Ability to collect large amounts of data, quickly analyse and provide useful metrics for management.
* Flexible working hours and excellent organisational skills.
Core Competencies
* Understanding Your Customers: acts as a role model in personal approach to internal and external customer goals.
* Flexibility & Adaptability: Demonstrates understanding of how change impacts people.
* Building Effective Relationships: Is a role model for maintaining constructive and effective relationships with others across departments and other boundaries.
* Communication & Listening: Exceptional communication skills writes and speaks clearly in a variety of communication settlings and style.