.Installation Administrator page is loaded## Installation Administratorlocations: Dublin-Dublin-Irelandtime type: Full timeposted on: Posted Todayjob requisition id: WD**********Installation Administrator****ADT - Dublin****What you will do**As an Installation Administrator in ADT, you will provide comprehensive administrative support to the Installation team, ensuring the smooth day-to-day running of operational activities.
Your role will be pivotal in supporting engineers, managers and customer-facing teams by managing documentation, systems, and coordination activities.Key responsibilities include:* Provide administrative support across installation activities* Manage invoicing processes, including invoice rejections and follow-ups* Maintain and update operational systems (JDE, MAS, Basware, CBS)* Prepare and manage documentation such as O&M manuals, permits, RAMS, T&Cs, and applications* Support compliance requirements (e.g. BAFE, NACOSS, EHSIS reporting)* Handle ordering and stock control for consumables, stationery, and equipment* Organise and track engineer training and certification requirements* Manage diaries including meeting rooms, cherry picker usage, and engineer dependencies* Support sickness and holiday cover arrangements for the Planning team* Coordinate post, deliveries, returns, and purchase order requests* Respond to general administrative requests from the Regional Operations Manager and wider teams* Manage fleet & telecoms across field teams* Act as a point of contact for internal and external customer service queries**How you will do it**You will succeed in this role by being highly organised, detail-oriented, and proactive, while working collaboratively with multiple stakeholders.
* Maintain accurate records and documentation across multiple systems* Prioritise competing requests in a fast-paced operational environment* Communicate clearly with engineers, planners, suppliers, and management* Follow established processes while identifying opportunities for improvement* Ensure compliance with internal procedures, safety standards, and external regulations* Use initiative to resolve issues and support operational continuity**What we look for**We are looking for a reliable, organised administrator with strong attention to detail and excellent coordination skills.Essential:* Proven experience in an administrative or operations support role* Strong organisational and time management skills* High level of accuracy and attention to detail* Confident using multiple IT systems and Microsoft Office applications* Strong communication skills, both written and verbalDesirable:* Experience in Fire & Security, Engineering, or Facilities-based organisation is beneficial* Familiarity with invoicing systems, purchase orders, or operational databases* Knowledge of compliance or certification environments (e.g. BAFE, NACOSS, EHS)* Experience supporting planning or field-based teams#AVRIL#LI-OnsiteYour buildings have a purpose.
They are places for people to live or work.
Facilities for learning or healing.
Venues for entertainment and shopping.
Sites for the specialized storage of tangible goods or mission-critical data.
Your buildings have a huge variety of functions; they are central to your mission.
This is where Johnson Controls comes in, helping drive the outcomes that matter most.
Through a full range of systems and digital solutions, we make your buildings smarter.
A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable.
Most important, smarter buildings let you focus more intensely on your unique mission.
Better for your people.
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Today, we offer the world's largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.
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