Provide administrative and operational support to operationsProcess and manage data using SAP (e.g., purchase orders, invoices, reports)Maintain accurate records, documentation, and filing systemsCoordinate meetings, prepare agendas, and take minutes when requiredSupport finance and procurement processes where requiredHandle internal and external communications professionallyEnsure compliance with company policies and proceduresContribute to process improvements and efficiency initiativesBecome part of our SWARCO team asBusiness Support AdministratorChallengeWhat you'll doKey responsibilitiesProvide administrative and operational support to operationsProcess and manage data using SAP (e.g., purchase orders, invoices, reports)Maintain accurate records, documentation, and filing systemsCoordinate meetings, prepare agendas, and take minutes when requiredSupport finance and procurement processes where requiredHandle internal and external communications professionallyEnsure compliance with company policies and proceduresContribute to process improvements and efficiency initiativesKey TasksProcessing of TimesheetsFollow up with contractors and vendors on outstanding payments and ensure timely resolution of payment queriesReception dutiesSupport events, projects, and service improvement initiativesComplete any ad hoc duties as requested by line manager.ProfileWhat we are looking forTo fulfil the role successfully the following are some of the key skills and experience required:Minimum 3+ years of administrative experienceProven experience working with SAP (preferred)Strong organisational and time-management skillsExcellent attention to detail and accuracyProficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)Strong written and verbal communication skillsAbility to work independently and as part of a teamSelf-motivated with a proactive attitudeRight to Live and Work in IrelandBenefitYour BenefitIn addition to providing a competitive salary and benefits package, we actively run employee opinion surveys as part of our drive to provide a comfortable and supportive working environment. We will support your development and you will also receive:25 days holiday rising to 28 days with bank holidays includedPaid Birthday offEmployee discount portalGenerous employer pension contributionsEmployee Assistance ProgrammeLife assuranceInterested?Please apply by clicking on the apply button.Applications are shortlisted on a rolling basis, and we reserve the right to interview and appoint before any advertised closing date. We, therefore, encourage you to apply at the earliest opportunity to avoid disappointment. Applications received after the closing date will not be processed.We have a responsibility to ensure that all employees are eligible to live and work in Ireland, all successful candidates must have the right to work in Ireland by the start of their employment. We are an equal opportunities employer.Agencies, please note, that should we require recruitment agency involvement, we will contact the agencies on our PSL; we would ask that you respect the relationships we have already built with these suppliers. If an agency submits an unsolicited CV to any partner or employee of our company for a role we have not actively engaged with you on, you should be aware that they have no authority to enter into an arrangement with you and we will consider the CV a gift! We will not be liable for any payment you charge in relation to it.Become a part of SWARCO. We look forward to receiving your comprehensive application via the online tool.SWARCO Ireland Ltd - SWARCOEssmore House4 Kylemore Business ParkKylemore WayDublin 8DO8 EWP2 IrelandInformation on processing of your personal data is available https://www.swarco.com/privacy-information-applicants.
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