Key Role: Executive Assistant
This is a critical full-time position that requires strong organisational and interpersonal skills to support senior management and oversee key administrative functions.
Responsibilities:
1. Administrative Support: Provide high-level administrative support to the MD, including diary and calendar management, travel arrangements, and expense tracking.
2. Meeting Coordination: Coordinate meetings with the admin team and prepare reports and minutes.
3. Presentation Preparation: Create and edit presentations, reports, and spreadsheets to support firm initiatives.
4. Event Organisation: Organise internal and external events, including client hospitality.
5. Document Management: Manage printing, filing, and document preparation.
HR Administration:
1. Employment Contracts: Draft employment contracts and oversee onboarding for new hires.
2. Employee Records: Maintain employee records and HR documents.
3. Maternity Leave Processes: Manage maternity leave processes and payroll coordination.
4. Employee Queries: Respond to employee HR queries and maintain confidentiality of records.
5. HR Policies: Update HR policies and monitor legislative changes in collaboration with the MD.
This role offers flexibility options and is based in an office environment.