Job Function Summary
Millennium is looking for a Receptionist and Facilities Assistant to manage the day‑to‑day operations of our Dublin office, ensuring a seamless work environment and maintaining company standards under the supervision of the Office Manager.
Ideal candidates have strong organizational, communication, and problem‑solving skills with the ability to multitask and prioritize effectively. Hours are Monday to Friday 08:30 am‑5:30 pm, with flexibility required for evenings and weekends to supervise contractors.
Reception Responsibilities
* Welcoming guests and employees with a friendly spirit
* Preparing, distributing, and managing guest and employee access cards
* Booking meetings and managing conference rooms
* Logging and tracking all deliveries and packages to the Dublin office
* Maintaining a tidy reception area and conference rooms
* Arranging couriers
* Handling building service‑related phone calls
* Providing general administrative support on an ad‑hoc basis as required
Facilities Responsibilities
* Communicating with building engineers on service requests
* Partnering with the Office Manager to maintain daily operational standards
* Ensuring the physical appearance, including furniture, remains clean and neat
* Responding to employee office needs (e.g., troubleshooting or repairing desks, daily moves, printer issues)
* Reviewing conference room set‑ups, including clean‑up after meetings and events
* Coordinating new hires' first‑day logistics with the Tech Team
* Stocking office supplies and kitchen areas
* Reviewing CSRE related quotes and invoices to facilitate timely payment
* Assisting in organizing company events and conferences
* Accommodating ad‑hoc team requirements, such as holiday cover for the Office Manager
Qualifications / Skills Required
* 2+ years' experience in facilities management
* Energetic and professional, service‑oriented approach
* Analytical mindset with strong problem‑solving skills
* Proficiency in Microsoft Office
* Demonstrated ownership of work
* Ability to prioritize and manage multiple tasks in a fast‑moving, high‑pressure environment
* Excellent communication skills
* Personal integrity; trustworthy, honest, and reliable
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Administrative
Industries
Investment Management
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