Hanley Energy is a multi-award-winning innovator and system integrator, delivering critical power and energy management solutions globally. Hanley Energy offers a comprehensive range of products, solutions and services encompassing electrical design, production, software controls, consulting, project management and training.
Hanley Energy’ Global Competency Centre (GCC) is situated in Stamullen, Co. Meath, Ireland with additional facilities in Kingscourt, Co. Cavan & Dundalk, Co. Louth. Hanley Energy also have offices located in USA, Australia, Germany and the Nordics which form the Hanley Energy Group. Hanley Energy has a wealth of enterprise level expertise in both the Industrial Manufacturing and Data Centre markets supporting a wide range of global clients.
Job Summary
As we rapidly scale across multiple global sites, the L&D Coordinator plays a key role in supporting the Learning & Development Partner in the delivery of training, maintaining accreditation compliance, managing apprenticeship programmes, and enhancing the employee learning experience. This is a multifaceted position requiring meticulous organisation, proactive communication, and strong ethical integrity.
Who are we looking for?
An experienced Learning & Development Coordinator with a strong background in administrative and operational support of training initiatives, ideally within a technical or regulated environment such as manufacturing, engineering, or energy. You are highly organised, detail-oriented, and passionate about learning and employee development. You understand the importance of compliance and quality assurance in accredited training programmes and have the professionalism and discretion to work within a fast-paced HR function. You’re confident managing multiple stakeholders, comfortable with technology systems (LMS, intranet), and excel at tracking and coordinating complex programmes such as apprenticeships. Your interpersonal style is warm, respectful, and collaborative — someone who supports a positive learning culture and values ethical integrity in all work.
Job Type: Full-time
Roles and Responsibilities:
1. Learning & Development Operations
• Coordinate and schedule internal and external training sessions, including booking rooms, equipment, trainers, and catering.
• Maintain and update training records in the Learning Management System (LMS) and company intranet.
• Support the L&D Partner in content creation (course outlines, lesson plans, PowerPoint decks) to ensure effective learning design and delivery.
• Track and monitor all training compliance data for internal audits and accreditation purposes.
• Manage enquiries and registrations for all training initiatives.
• Track, collate, and report on training evaluation feedback to support continuous improvement of learning programmes.
2. Apprenticeship Programme Oversight
• Act as the central point of contact for apprenticeship administration across 4+ sites in Ireland.
• Actively track and document the full apprenticeship lifecycle, from onboarding through each phase to successful qualification.
• Ensure all documentation is accurately submitted to Solas and stored according to QA requirements.
• Notify payroll regarding block release dates, wage increases, and any changes in apprentice status.
• Liaise with line managers to monitor apprentice progress and gather OJT (on-the-job training) feedback.
• Maintain apprenticeship timelines, college schedules, and communication with training bodies.
• Coordinate with the Accounts Department to ensure timely processing and payment of college invoices.
• Monitor and flag any performance, attendance, or welfare concerns and escalate appropriately to the L&D Partner for timely support and intervention.
• Maintain a clear and up-to-date overview of the apprentice pipeline to support workforce planning and training needs.
• Support the Talent Acquisition (TA) team and L&D Partner in organising and attending apprenticeship-related events (e.g. career fairs, open days, school outreach), helping to attract and engage new and high-potential apprentice talent.
3. Systems & Administration
• Support the L&D Partner with timely updates to the LMS and intranet, including uploading course materials, policies, and training schedules.
• Assist in generating reports and extracting insights from LMS data for use by HR or leadership teams.
• Provide administrative support in processing training-related invoices, funding applications, and purchase order (PO) submissions.
• Help track grant/funding opportunities (e.g., Solas, Skillnet) and maintain organised documentation for audit purposes.
• Support the L&D Partner with email correspondence, calendar management, meeting logistics, lunch arrangements, and coordination of course attendees.
Minimum Requirements and Skills:
Essential Technical Competencies:
• Strong computer literacy including Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Learning Management Systems and updating intranet platforms.
• High attention to detail and understanding of compliance processes.
• Familiarity with accreditation and QA standards in training delivery (e.g., Solas, QQI).
• Strong administrative and reporting skills, including document tracking and record keeping.
Behavioral Attributes:
• Organised and methodical planner with an ability to multitask and meet deadlines.
• Professional, respectful, and emotionally intelligent in all interactions.
• A collaborative team player who supports colleagues and shares information.
• Able to maintain absolute confidentiality and discretion at all times.
• Pleasant, approachable, and ethical — someone who embodies our HR values.
• Willingness to ask questions, own mistakes, and continuously learn.
• Proactive networker and relationship builder across departments.
Desirable Qualifications
• Qualification in Training, Learning & Development, or Human Resources (Level 6 or higher).
• Experience in a regulated or accredited training environment.
• Familiarity with Workday or similar HRIS platforms is an advantage.
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