Job Title: Document Management Specialist
We are seeking a highly skilled Document Management Specialist to join our team. As a key member of the project team, you will be responsible for ensuring effective document management, compliance, and coordination across all stakeholders.
Key Responsibilities:
1. Maintain a structured system to ensure accuracy, version control, and accessibility of all project documentation.
2. Manage Requests for Information (RFIs), Technical Submittals, and Change Orders - ensuring proper logging, distribution, and follow-up.
3. Ensure all documentation adheres to project, regulatory, and client requirements, including BCaR, ISO, and GDPR.
4. Serve as the central contact for document-related queries among internal teams, contractors, consultants, and client reps.
5. Utilize Procore and Autodesk Construction Cloud; experience with Aconex, BIM 360, Viewpoint, or similar systems is essential.
6. Perform regular document audits to ensure accuracy, compliance, and proper categorization.
7. Prepare and distribute weekly reports, logs, and dashboards to monitor documentation status.
8. Provide training to team members on document control systems and best practices.
9. Lead project handover documentation and ensure compliant digital archives.
Requirements:
* Minimum 5 years of experience in document control on large-scale construction, MEP, or data center projects.
* In-depth knowledge of BCaR, ISO 9001, and GDPR.
* Proven proficiency in document management platforms (Procore, Autodesk Construction Cloud, Aconex, BIM 360, Viewpoint, etc.).
* Excellent organizational and communication skills.
* High attention to detail with strong understanding of version control and compliance.
* Familiarity with MEP and construction terminology for accurate classification and filing.
Benefits:
This is an excellent opportunity to work from home and enjoy a range of benefits that support your professional development and well-being.